Administrative Assistant

requisition no:864699

agency: children and families

working title: administrative assistant i -

position number:

salary: $34,760.00 - $58,095.61 annually

the florida department of children and families (dcf) is the state of florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self‑sufficient families, and advance personal and family recovery and resiliency.

substance abuse and mental health (samh) program office is recognized as the single state authority for substance abuse and mental health services. The office of samh is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

florida state hospital (fsh) is a mental health treatment facility owned and operated by the state of florida and is part of the department of children and families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self‑sufficient families, and advance personal and family recovery and resiliency.”

to be considered for this position responses to the qualifying questions are required and must be verifiable based on your submitted application.

this is a highly responsible and professional position serving as the administrative assistant i within program operations. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast‑paced environment, we encourage you to apply.

• highly visible and responsible position requiring independent judgement, confidentiality and the ability to assist management in the coordination of a broad and complex range of activities and assignments. Provides high‑level administrative support by conducting research, preparing reports, handling information requests, and assisting and coordinating among a variety of professional staff persons, managers, external customers, vendors and headquarters staff as required.
• independently coordinates and directs office services by assigning, tracking, and reviewing progress on special assignments to department heads reporting to the assistant institutional superintendent for forensic services (ais). Reviews completed assignments to ensure format, accuracy, content, and timeliness. Edits and/or returns assignments for corrections as necessary. Responsible for reviewing documents submitted for ais signature from other departments to ensure compliance with policy and procedure as well as content for correct information and appropriateness for action.
• serves as a human resources liaison (hrl) which requires the ability to work independently, maintain confidentiality, understand, interpret and apply hr rules and regulations to ensure all actions taken are in accordance with state and federal guidelines. This entails maintaining and updating the divisional vacancy report; posting key positions to people first; submitting requests for salary exceptions via the footprints application to hrss;
  
  and reviewing completed hiring packets for accuracy and completeness (returning to hiring authority for corrections if necessary) prior to submitting the packet (via footprints) to hrss for processing. Coordinates engagements, travel itinerary, daily calendar and other commitments for the ais.
• directly responsible for preparing internal and external correspondence for the ais and/or hospital administrator’s signature. Independently responds to requests for information and recommends solutions for…