Clerk; Part-Time

Overview

Pay Grade: 105. Do you have a sharp ear, strong writing skills, and an appreciation for public service? The Town of Fort Myers Beach is looking for a Minutes Clerk to document Town Council and advisory board meetings, helping ensure the integrity, accuracy, and accessibility of the Town's official records. This position may be completed remotely, with the ability to travel on site as required for assigned meetings.

Position: Minutes Clerk
Reports to: Town Clerk
Emergency Classification: Essential
FLSA Classification: Non-Exempt
Pay Grade: 105
Note: This role may be performed on a hybrid/remote schedule with the ability to attend meetings live (in person or virtually) as assigned.

This is a part-time position within the Town Clerk's Office, responsible solely for accurately recording, transcribing, and maintaining official minutes for Town Council, designated Advisory Board and Committee meetings in a timely manner. A mutually agreeable part-time schedule will be established based on the Town's meeting calendar.

This position may be performed on a hybrid/remote schedule, with the ability to attend meetings live (in person or virtually) as assigned.

• Attend Town Council meetings and designated Advisory Board and Committee meetings, including evenings as required, either in person or remotely as approved, to accurately record proceedings.
• Prepare clear, accurate, and timely written minutes that reflect motions, votes, actions taken, and key discussion points in accordance with legal and procedural requirements.
• Transcribe audio and video recordings of meetings into official minutes for review by the Town Clerk and incorporate revisions as directed.
• Maintain official minutes by ensuring proper retention and archival of records in accordance with records retention schedules and applicable laws into the designated recordkeeping system.
• Maintain electronic and physical filing systems by scanning, naming, and organizing records in SharePoint or other designated systems.
• Ensure compliance with Florida Sunshine Law, public meeting requirements, and public records laws as they relate to meeting documentation.
• Perform emergency response tasks and assignments as directed.
• Attend all assigned meetings and events.
• Performs other duties as assigned.

Note:

These essential job functions are not a complete statement of all duties. Employees may be required to perform other job-related duties as required.

• High school diploma required. Associate's degree in Business Administration, Public Administration, Paralegal Studies, or related field preferred.
• One (1) to three (3) years of direct experience preparing official meeting minutes for governing bodies, boards, committees, or similar public or quasi-public entities required.
• Experience in a municipal or public sector environment, or in preparing official meeting minutes, highly preferred.

• Knowledge of office administration practices and procedures.
• Knowledge of public records laws, Sunshine Law, and open government principles (preferred).
• Knowledge of records retention requirements and document management practices.
• Familiarity with meeting procedures, parliamentary processes, and agenda formats (preferred).
• Proficiency in Microsoft Office applications and document management systems.
• Knowledge of audio recording and transcription practices.

• Attention to detail and ability to produce documentation in an organized, thorough, timely, and accurate manner.
• Ability to listen, document, and summarize discussions into clear written minutes.
• Strong grammar, spelling, proofreading, and written communication skills.
• Strong organizational skills to manage multiple meetings, deadlines, and document workflows.
• Professional verbal and written communication with elected officials, staff, and the public.
• Proficiency in using office equipment, computers, and software for document creation and management.

• Ability to work independently and manage competing deadlines.
• Ability to handle sensitive information with discretion and professionalism.
• Ability to establish and…