Regulatory Specialist

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Requisition No:871240

Agency:
Department of State

Working Title:

REGULATORY SPECIALIST I -

• A High school diploma or equivalent
• One (1) year clerical, administrative, or job-related experience in a conventional office setting following established work processes and guidelines. Examples of office duties considered job-related experience include producing final orders and other legal documents, data entry, generating correspondence memos and letters, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties.

• Call center experience
• Fluency in Spanish
• Experience preparing correspondence in a workplace setting
• Experience reviewing documents for statutory compliance
• Experience preparing final orders and other legal documents
• Experience in Campaign Finance or Chapter 106, Florida Statutes
• Experience in updating and maintaining information in a workplace database
• Experience preparing referrals to the Florida Election Commission

This position will exercise professional independent judgment regarding complex Elections processes in accordance with Chapters 99-106, Florida Statutes, and Section 1S-2, Florida Administrative Code.

Communicates in writing or via phone calls with candidates, sitting officials and committee officers, and other government officials regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting, documents communications and results in the database account. Assists candidates, and committee and party officers, in filing campaign finance reports in the Electronic Filing System (EFS).

Conducts quality assurance reviews of state, federal, multi-county and judicial candidate filing documents, as well as political committee and electioneering communication organization filing documents for determination of statutory and rule compliance. Produces correspondence related to those filings.

Researches multiple databases, imaging system and documentation to gather decision-making information for purposes of resolving campaign account and/or legislative office account issues. Updates databases with new account information or changes to the account information.

Prepare referrals for the Florida Elections Commission. Prepares political committee notices of cancelation. Prepares final orders.

Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet. Participates in candidate qualifying.

Performs other duties as assigned.

• Knowledge of administrative practices & office procedures
• Ability to use Microsoft Word. Ability to prepare correspondence
• Ability to communicate effectively
• Ability to investigate subject matter and prepare reports
• Ability to review information for statutory compliance
• Knowledge of auditing principles preferred

CRIMINAL BACKGROUND CHECKS
: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://(Use the "Apply for this Job" box below)..gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the…