Tax Administrative Assistant - Tallahassee, FL

Tax Administrative Assistant - Tallahassee, FL (Full-Time)

(THF) Thomas Howell Ferguson P.A. CPAs is an innovative, regional Top 200 public accounting firm with a steadily growing presence. Since our founding in 1993, we have expanded into a team of approximately 180 professionals, providing clients with a full range of services including traditional accounting, auditing, and tax support, complemented by comprehensive consulting and advisory resources. Our CPAs are active members of the American Institute of Certified Public Accountants (AICPA), the Florida Institute of Certified Public Accountants (FICPA), and other key professional organizations, ensuring that our team remains at the forefront of industry standards.

At THF, we maintain the high‑quality control standards of a national firm and combined those attributes with the heart and personal touch points of a regional firm to ensure that we “make an impact” in everything we do.

We are currently seeking an experienced professional looking to take that next step in advancing their career path by accepting the engaging and fulfilling role as a Tax Administrative Assistant in our Tallahassee office location. The Tax Administrative Assistant will provide administrative support to our Tax Shareholders and department team. The ideal candidate for this role will be extremely detail‑oriented, organized, technology savvy, possess strong verbal and written communication skills, demonstrate excellent customer service skills, interact professionally, and have strong problem‑solving skills.

** If these characteristics describe you, then you could be the perfect fit for us!**

• Has an Associate’s Degree (Bachelor’s Degree preferred)
• Has at least two years of professional administrative experience (can include office management, paralegal, or administrative assistant)
• You are proficient with the use of a variety of computer software applications utilized in word processing, spreadsheets, databases, and presentations (Microsoft Word, Excel, Access, PowerPoint, Adobe)
• Possess excellent communications skills with the ability to professionally interact and communicate with individuals at all levels, inside and outside of the firm
• Possess great critical thinking skills, making sound decisions with minimal supervision
• Extremely organized with a strong sense of attention‑to‑detail
• Great familiarity with the Internet and doing effective searches
• Experienced using office equipment including computers, printers, copiers, and scanners
• Flexibility to work overtime, typically during peak season
• Enjoy working both independently and as part of a team

• Assist with client information intake, including scanning, organizing, and assembling tax documents and completed returns for client delivery and filing
• Coordinate and perform operational tasks such as making bank deposits, and preparing certified mail and package shipments in accordance with firm procedures
• Manage and provide advanced administrative support to include preparation of client financial statements, engagement letters, internal and external memoranda, and general correspondence
• Coordinate travel arrangements and conference registrations for the Tax Department
• Provide direct assistance to Shareholders (and other members of the team as needed)
• Other duties as assigned

This is an in‑person, working at the office role in Tallahassee, FL. You’ll find that between our regular team meetings, firm forums, and participation in office‑wide events, we are committed to staying connected as a team.

* We are looking to fill the Tax Administrative Assistant role immediately.*

• A competitive annual salary and compensation package
• Flexible, full‑time hours
• PTO
• Eight (8) paid holidays each year
• Health insurance through Blue Cross Blue Shield (firm covers 100% of employee coverage of some plans)
• Dental insurance for employees (100% employer‑paid some plans)
• Optional vision insurance
• Life, short‑term, and long‑term disability insurance (100% employer paid)
• 401(k) retirement matching (up to 4%) and profit‑sharing plan
• Employee Referral Bonus
• Team and social…