Project Administrative Assistant - Solar

Project Administrative Assistant - Solar

MUST BE 100% ONSITE LOCAL TO ARCADIA, FL

Mortenson is currently seeking a Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever‑changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls, provide general information, forward calls to the appropriate party and take messages as required
• File and maintain written records and create electronic copies for records
• Receive, sort and log all deliveries into computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for the various site meetings
• Responsible for procurement of consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day‑to‑day tasks
• Schedule, track and log all repairs and standard maintenance for the work trucks
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

• Associate's degree in business or related administrative experience preferred
• Minimum of 3 years administrative experience, preferably supporting a large number of team members
• Proficiency in Microsoft Office, Excel, email and calendar systems, and Power Point
• Strong working knowledge of basic office equipment
• Strong communication skills, both written and verbal
• Ability to be highly organized

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No‑cost mental health tool and concierge with extensive work‑life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

Hourly base pay range: $24.52 MIN – $33.12 MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C.

- 12.5%)

Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B, L1, TN, CPT, OPT, etc.). Visa sponsorship is not offered.
• No agency emails, calls, or solicitations are accepted without a valid agreement.