Administrative Assistant

Overview

This position provides comprehensive administrative support to senior leaders and project teams, ensuring the smooth and efficient execution of daily office operations and deliverables.

• Manage calendars, schedules, meetings, trainings, and travel arrangements as needed.
• Greet all visitors, clients, vendors, and team members in a professional, courteous, and respectful manner.
• Support with project set up and may support the Proposal process as needed.
• Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.
• Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
• Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
• Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.
• Handle and process sensitive and confidential information with discretion and professionalism.
• Perform other duties and responsibilities as assigned.

• Minimum of 5 years of experience in a similar administrative support role.
• Proven experience handling highly sensitive and confidential information.
• Exceptional communication skills, both verbal and written.
• Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
• Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
• Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
• High attention to detail and accuracy in work output.
• Demonstrated ability to work independently, take initiative, and self-manage tasks.
• Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.

• Bachelor’s degree.
• Industry experience in a professional services environment.

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.