Specialist, Administrative Support

Overview

We’re seeking an Administrative Support Specialist to provide high-impact support to senior executives and leadership teams. You’ll own complex administrative workflows—calendar strategy, travel planning, expense processing, meeting logistics, and executive communications—so leaders can stay focused on business priorities. You’ll also help drive a strong operating rhythm through agenda curation, executive-ready PowerPoint materials, SharePoint content management, and coordination support for town halls and recurring communications such as monthly newsletters.

This role will support the Managing Director of Pearson Professional Assessments and the SVP of Evaluation Systems.

This role may align with experience in roles such as Executive Assistant (EA), Executive Administrative Assistant, Executive Coordinator, or similar positions supporting executive leadership.

• Manage complex calendars across stakeholders/time zones; proactively resolve conflicts and protect priority time.
• Coordinate travel and submit/reconcile expenses accurately and on time.
• Curate agendas, gather inputs, and build/refine PowerPoint materials for leadership meetings and town halls.
• Publish/organize content in SharePoint; keep pages current, well‑structured, and easy to navigate.
• Support monthly newsletter creation and distribution in coordination with stakeholders.
• Experience supporting proposal and contract administration is preferred, including preparing executive‑ready proposal packages (templates, graphics, supporting documents) under tight timelines, and coordinating contract signature workflows and secure filing.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint.
• Comfort leveraging automation/AI tools to streamline work while maintaining quality and accuracy.

• You bring proactive calendar strategy (not just booking).
• You produce executive‑ready materials (polished, concise, accurate).
• You’re known for trust, confidentiality, and judgment.
• You can run cadences and deadlines with minimal oversight.

Compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:

The minimum full‑time salary range is between $85,000 - $95,000.

This position is eligible to participate in an annual incentive program, and information on benefits offered is available.

Applications will be accepted through April 29, 2026. This window may be extended depending on business needs.

At Pearson, our purpose is simple: to help people realize the life they imagine through learning. We believe that every learning opportunity is a chance for a personal breakthrough. We are the world's lifelong learning company. For us, learning isn't just what we do. It's who we are.

Pearson is an Equal Opportunity Employer and a member of E‑Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

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