Administrative Secretary

Requisition No

833234

Children and Families

ADMINISTRATIVE SECRETARY -

Career Service

$33,760.00 to $46,136.59

06/03/2026

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

The Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.”

• Coordinates the processing of Court Ordered Medication and Continued Baker Act Commitment petitions for residents in a timely and efficient manner. Tracks and maintains database on court orders. Serves as the liaison with the Psychology Department regarding court reports and court orders to ensure compliance.
• Types, transcribes and/or formats a variety of documents and reports which include specialized medical, legal, and psychiatric terminology from reports, records, and rough drafts. Prepares documents containing psychiatric history, comprehensive social history, social history updates and progress letters and reports to the courts for both civil and forensic residents. Prepares appropriate cover letters and model pleadings and orders to accompany court reports and distributes the documents to the appropriate officials and Department personnel.
• Assists hospital attorneys in review and preparation of documents related to employee and personnel actions including those actions resulting in administrative litigation or union grievances. Compiles and analyzes data to aid attorneys in advising hospital administration regarding employment practices, union grievances and the administration of collective bargaining agreements; interprets established policy and provides the information for the resolution of disputes with hospital employees.
• Serves as the receptionist for FSH legal services, receives and routes telephone calls, the answers to which may involve the interpretation of policies and procedures, refers more complex questions to the hospital attorneys.
• Provides litigation support to hospital attorneys in employment cases and civil litigation cases by preparing standard language legal documents for attorney's signature from basic information provided by attorney, making copies, assisting with document production, and scheduling interviews and appearances for hearings and/or depositions.
• Maintains current records and/or accurate spreadsheets of all matters handled by the hospital attorney’s office and assists with the tracking and coordination of all work.
• Assist the hospital attorney by performing other related duties as requested or assigned.

• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communications.
• Knowledge of the methods of data collection.
• Skill in typing.
• Ability to take and transcribe dictation using notes or a dictating machine.
• Ability to organize files and other records.
• Ability to compile and analyze data for administrative decisions.
• Ability to organize and maintain records management systems.
• Ability to perform basic arithmetical calculations.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.
• Ability to operate general office equipment.
• Ability to…