Records Specialist

Position Overview

Requisition No: 871112
Agency:
Highway Safety and Motor Vehicle

Working Title:

RECORDS SPECIALIST
- Pay Plan:
Career Service
Position Number:
Salary: $34,760.04 Annually
Posting Closing Date: 06/19/2026
Contact Person:
Major David Todd Carter, , David Carter

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

Work collaboratively with law enforcement professionals and other stakeholders to provide high‑level administrative support which will include answering incoming calls, providing customer service to internal and external customers, mail distribution, requisition of supplies, preparing correspondence, handling public requests, arranging meetings and travel requests and additional clerical duties as required. This position is also responsible for maintaining various databases.

• Knowledge of general office procedures and basic filing practices.
• Skills in Microsoft Office Word, Excel and Access.
• Ability to type letters, memoranda and other standard business forms in correct format using correct spelling, punctuation and grammar.
• Ability to deal with the public in a courteous and efficient manner.
• Ability to operate general office equipment.
• Skilled in communicating effectively, verbally and in writing.
• Ability to prioritize, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.

• Preference will be given to candidates with clerical experience (filing, typing, preparing, and maintaining records and/or reports).
• Experience providing customer service in‑person or via telephone.
• Completion of a two‑year program of study from a vocational/technical school or accredited community college.

• The position is subject to a Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint‑based check of the criminal records of the FBI, as a condition of employment under Florida Statutes.
• High School Diploma.

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants will be required to submit to a fingerprint‑based background investigation, which will include a check of the criminal history records of the FBI.
• FLHSMV employees are paid once a month on the last workday of each month and must participate in the direct deposit program.
• Candidates requiring a reasonable accommodation must notify the agency hiring authority in advance.
• All employees are subject to reasonable suspicion drug testing in accordance with the Florida Drug‑Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Veterans’ Preference documentation requirements are available by clicking here.