Executive Assistant

Executive Assistant

The Early Learning Coalition of Northwest Florida is looking for a candidate that has a can‑do attitude, is tenacious, energetic, hardworking, innovative, resourceful, and creative to join its Administrative Support Team.

• Provide administrative support for the Executive Director (ED), Administrative Director (AD), and/or designee.
• Coordinate and manage various administrative tasks for the ED including scheduling, expense reconciliation, travel arrangements and internal/external correspondence, as requested.
• Develop and distribute a variety of documents, including correspondence, reports, etc.
• Schedule and attend meetings, prepare agendas and minutes, track and manage any follow‑up items and communications, as requested by ED.
• Assist the ED and Administrative Director (AD) with corporate official functions, special events and projects, both internal and external as required.
• Coordinate and schedule appointments, meetings, and teleconferences.
• Manage routine tasks and administrative functions on a day‑to‑day basis;
• Other duties as assigned by ED.

• Associate’s degree in office management, business management, or communications or other related field with two (2) or more years prior executive level experience, including report to executive level management or
• High School Diploma/GED with a minimum of five (5) years’ experience prior executive level experience, including reporting to executive level management

• Two years of experience working in the grant‑funded nonprofit sector
• Certification or experience in Microsoft Office 365 suite, including Teams and Share Point

• Level II Background Check
• Drug Screen
• Valid Florida Driver License
• Valid Automobile Insurance – if applicable
• Access to Reliable Transportation – if applicable
• E‑Verify
• High Speed Internet Access that can be maintained daily, with at least 50
  
  Mbps when working in a secure home location.

REASONABLE ACCOMMODATION WILL BE MADE FOR OTHERWISE QUALIFIED INDIVIDUAL WITH A DISABILITY.

• Eligibility for health and dental coverage, 401(k) plan and flexible spending accounts, subject to plan terms
• Eligibility for company‑paid benefits such as life insurance and short‑term disability, subject to applicable waiting periods
• Paid time off (PTO) earned on an accrual basis
• Company‑paid holidays
• Eligibility to participate in the company incentive bonus program, subject to the terms and conditions specified in the incentive bonus plan document and approval by the Board of Directors

• Completion of a satisfactory Level 2 background check
• Passing a drug test
• Satisfactory reference checks
• Documentation of highest level of education completed
• Completion of all onboarding documents including, but not limited to ELCNWF employment application and execution of an employment/non‑compete/confidentiality agreement

Job Type: Full‑Time

Closing Date:
Open until filled

Salary Range: $20-$25 hourly

COVID-19 considerations:
Initial interviews may be conducted virtually.

Early Learning Coalition of Northwest Florida is an Equal Opportunity Employer and Drug Free Workplace