Transportation Secretary

Secretary

Employee Category:
Educational Support Personnel

Qualifications:

• High School Diploma or equivalent.
• Must type and/or word process between 30-50 words per minute.
• Demonstrate mastery of secretarial skills, which may include, but is not limited to, office application software, typing, proofreading, using a numeric keypad, taking machine transcription and/or dictation, writing, basic computer operations and Internet knowledge.
• Satisfactory performance in current or most recent position.

Knowledge, Skills and Abilities:

Ability to perform responsible secretarial duties. Knowledge of the organization, operation and goals of the workplace. Good oral and written communication skills. Effective use of business math. Knowledge and use of computer software, office equipment, office practices and procedures. Ability to absorb and apply knowledge of organizational rules, regulations, procedures, functions and personnel, to compose effective and accurate correspondence and to deal with non-routine matters with a minimum of instruction.

Ability to keep records and reference files, to assemble and organize data and to prepare composite reports from such data. Ability to promote a harmonious atmosphere and smooth flow of business. Ability to maintain confidentiality. Ability to establish and maintain positive working relationships with others.

Reports To:

Assigned Administrator

Job Goal:
To facilitate the smooth, orderly and efficient operation of the workplace by performing both specialized and routine secretarial assignments.

Performance Responsibilities:

• Perform clerical duties required by activities and functions of the workplace, including preparing and sending correspondence, receiving and routing incoming/outgoing mail and courier, setting up and maintaining files, handling personnel records and requests, preparing, processing and submitting required agenda items, applications, reports, forms, grants, records, minutes, guides, manuals and other assigned projects.
• Greet visitors and direct them to appropriate areas.
• Prepare materials for dissemination to schools, District staff, parents and the community.
• Oversee operation and maintenance of office equipment, reporting malfunctions for necessary repairs.
• Maintain and/or process all files in an alphabetical or chronological system.
• Obtain, assemble and organize pertinent data into usable form for local state and federal audits.
• Perform financial duties required by the activities and functions of the workplace, including initiating and processing requisitions, assisting in preparation and maintenance of budget and other assigned projects.
• Make arrangements for meetings and conferences.
• Provide miscellaneous clerical services for various boards and committees on which designated supervisors serve.
• Perform additional duties specific to the department/program.

Physical Requirements:

Light Work Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

Terms of Employment: 9 ½ or 12 Month Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.

Evaluation:
Annually by the designated administrator Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. Salary Item Number: 46 or 47 dependent on contract