Scheduler​/Aide

Job Title:

Scheduler & Travel Aide

Location:

Tallahassee

Compensation: $54,000 per year

The ideal candidate will play a crucial role in managing the Chair's schedule and ensuring seamless execution of meetings and appearances. This dynamic entry‑level role requires frequent travel, the potential for evening work, and weekend events.

• Schedule Management:
  Efficiently manage the Chair's calendar, including scheduling and coordinating meetings, events, and appointments.
• Prioritize and organize the Chair's daily, weekly, and monthly schedule to maximize productivity.
• Draft travel itineraries and budgets for approved travel.
• Follow up with the Chair and the staff to ensure task completion for outstanding needs.
• Meeting and Event Coordination:
  Work collaboratively with the Chair and other team members to plan, organize, and execute events, ensuring all logistical aspects are well‑coordinated.
• Prepare the Chair for events by completing and providing necessary materials, briefings, and background information.
• Conduct staff meetings with the Chair and report feedback to appropriate staff.
• Briefing Preparation:
  Gather and compile relevant information to create comprehensive briefings for the Chair in preparation for meetings, interviews, and public appearances.
• Keep abreast of current political events, party initiatives, and key issues to ensure the Chair is well‑informed.
• Communication and Liaison:
  Serve as a point of contact for the Chair, managing incoming communication, and responding or redirecting as needed.
• Collaborate with the Executive Director and Senior Staff to facilitate communication between the Chair and other key stakeholders.
• Staff Support:
  Provide administrative support to the leadership by coordinating staff travel, team meetings, and supporting special events and projects.

• Proven experience in a similar role providing administrative support, preferably in a political or nonprofit organization.
• Direct experience managing travel, schedules, and/or principals preferred.
• Excellent written and verbal communication skills, with the ability to draft clear and concise memos, emails, and reports.
• Strong organizational and time‑management skills, with the ability to multitask and prioritize competing deadlines effectively.
• Proficiency in Google Suite and other relevant software applications.
• Demonstrated ability to work independently with minimal supervision and as part of a collaborative team.
• Commitment to upholding the values and mission of the Florida Democratic Party.
• Flexibility to work evenings and weekends, as required.
• Valid Driver's License and clean driving record; ability to travel independently.