Facility Security Receptionist

Receptionist Position

Eram Talent is presently hiring for a receptionist to join their client's team based in Al-Khobar. The role holder is responsible for assisting the facility management in planning, coordinating, and managing all aspects of facility management reception activities within the client's facilities. This role is vital to be the first point of contact for visitors, clients, and customers to welcoming, answering calls, managing appointment and administrative support for the assigned facility.

Responsibilities include:

• Greeting and welcoming visitors in a professional and friendly manner.
• Answering, screening, and directing incoming calls to the appropriate person or department.
• Managing the reception area, ensuring it is neat, organized, and presentable.
• Scheduling and coordinating appointments, meetings, and conference room bookings.
• Assisting with administrative tasks such as filing, data entry, and document preparation.
• Handling incoming and outgoing mail and packages.
• Maintaining office supplies inventory and placing orders when necessary.
• Providing information to callers and visitors regarding the organization and its services.
• Ensuring security and access control procedures are followed, including issuing visitor badges.
• Assisting with special projects and tasks as assigned by office management.
• Collaborating with other administrative staff to ensure efficient office operations.
• Managing and coordinating travel arrangements for employees, including booking flights, hotels, and transportation.
• Assisting with event planning and coordination for meetings, conferences, and other events.
• Updating and maintaining internal databases and records, ensuring accuracy and confidentiality.
• Assisting with basic IT support, such as troubleshooting minor technical issues or coordinating with IT support for assistance.
• Coordinating and overseeing the maintenance of office equipment, including printers, copiers, and fax machines.
• Assisting with onboarding new employees by preparing workspace, providing orientation information, and guiding them through office procedures.
• Collaborating with vendors and service providers to ensure timely and effective delivery of services.
• Monitoring and replenishing office supplies, including stationery, kitchen supplies, and other consumables.
• Coordinating with building maintenance staff for repairs, maintenance, and other facility-related issues.
• Ensuring that all relative reports are prepared timely and accurately, and meet the Department's requirements, policies, and standards.