Dos - Executive Assistant -Ses

state personnel system is an e-verify employer.

requisition no: 878676

agency: department of state

• experience working in a legal office
• experience working with florida public records laws and/or state purchasing and contracting laws
• experience electronically filing court documents
• experience handling public record requests

responses to qualifying questions must be clearly supported in your employment history.

• serve as primary administrative assistant in management of office of general counsel, including handling invoices, coordinating budget and finance matters, maintaining office calendars, managing requests for advisory opinions, and managing court e‑filing matters and accounts.
• manage maintenance of litigation files and request for legal assistance.
• provide administrative support to attorneys in the office of the general counsel, including preparing correspondence, filing legal documents, making travel arrangements, preparing travel requests and reimbursements, maintaining calendars, coordinating meetings and conference calls, tracking proposed legislation, assisting in responding to public record requests, and ensuring election‑related inquiries are properly received, logged, and routed.
• answer and route telephone calls and written/e‑mail correspondence received by the office of the general counsel; receive, review, and assist with preparation of responses.
• assist the public in routing telephone calls and written/e‑mail correspondence to the appropriate division within the department or to another state agency, as appropriate.
• perform duties as agency clerk, including receipt of administrative and other filings, logging of those filings, docketing and posting of final orders, and acceptance of service of process directed to the department of state and its divisions.
• access the florida voter registration system (fvrs) to view or enter registration data and to assist senior litigation attorney with investigations of elections fraud complaints.
• always represent the office of the secretary and department of state in a professional manner; exercise discretion, confidentiality and independent judgment.
• perform other work‑related duties as required.

• two (2) years of professional administrative experience in an office setting.
• experience using microsoft word, excel and adobe acrobat pro.

• exceptional attention to detail, proofreading skills, and organization of data and files.
• knowledge of microsoft word, excel, power point, outlook and adobe pro.
• excellent telephone skills and the ability to assist the public politely yet assertively.
• adaptability in managing and organizing paper and electronic documents.
• ability to multi‑task, sometimes under pressure.
• ability to plan, organize and prioritize work assignments.
• effective verbal and written communication skills.
• teamwork and positive working relationships with co‑workers.

a level 2 criminal background check is a condition of employment. If selected for this position, you must provide fingerprints. We will send your fingerprints to the florida department of law enforcement and the federal bureau of investigation for a criminal background check.

we are committed to enhancing our workforce through the employment of veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

male applicants born on or after october 1, 1962, will not be eligible for hire or promotion unless they are registered with the selective services system (sss) before their 26th birthday, or have a letter of registration exemption from the sss. For more information, please visit the sss website: https://(Use the "Apply for this Job" box below)..gov

candidates requiring a reasonable accommodation, as defined by the americans with disabilities act, must notify the agency hiring authority and/or people first service center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

the state of florida supports a drug‑free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, f.s., drug‑free workplace act.

location: tallahassee, fl, us, 32301 tallahassee, fl, us, 32302 tallahassee, fl, us, 32303 tallahassee, fl, us, 32304 tallahassee, fl, us, 32305 tallahassee, fl, us, 32307 tallahassee, fl, us, 32308 tallahassee, fl, us, 32309 tallahassee, fl, us, 32310 tallahassee, fl, us, 32311 tallahassee, fl, us, 32312 tallahassee, fl, us, 32316 tallahassee, fl, us, 32317 tallahassee, fl, us, 32399

for assistance, call the people first service center at (877) 562‑7287 monday – friday, 8:00 a.m. To 6:00 p.m., eastern time. Pursuant to florida law, 110.211 f. S., the state of florida is an eeo employer.