Administrative Secretary - Public Health Agency

Job Summary

Amazon is seeking a highly organized, detail-oriented, and proactive Administrative Secretary to support operations within a Public Health Agency–aligned program. This role is critical in ensuring smooth administrative functioning, effective coordination, and accurate documentation in support of public health initiatives. The ideal candidate will act as a central point of contact, providing comprehensive secretarial and administrative support while maintaining confidentiality, accuracy, and efficiency in a fast‑paced, mission‑driven environment.

This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities while supporting leadership and cross‑functional teams.

• Provide end‑to‑end administrative and secretarial support to senior officials and departmental teams.

• Manage calendars, schedule meetings, prepare agendas, and coordinate logistics for internal and external meetings.

• Handle correspondence, including emails, reports, memos, and official documentation, ensuring timely and accurate communication.

• Maintain organized filing systems (both digital and physical) in compliance with record‑keeping and data protection standards.

• Assist in preparing reports, presentations, and briefing materials related to public health programs and initiatives.

• Coordinate with internal departments, external stakeholders, healthcare partners, and government agencies as required.

• Track action items, follow up on deadlines, and support workflow efficiency.

• Support procurement, travel arrangements, and expense documentation in line with company policies.

• Ensure confidentiality and professionalism when handling sensitive public health and organizational information.

• Bachelors degree in Business Administration, Office Management, Public Administration, or a related field.

• Proven administrative or secretarial experience in a corporate, government, healthcare, or public sector environment.

• Excellent written and verbal communication skills in English.

• Strong proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook) and document management systems.

• High level of organizational skills with strong attention to detail.

• Ability to multitask, prioritize work, and meet deadlines with minimal supervision.

• Professional demeanor with strong interpersonal and coordination skills.

• Minimum of 2–5 years of experience in an administrative, executive assistant, or secretarial role.

• Prior experience supporting senior management or working within public health, healthcare, or government‑related projects is highly desirable.

• Experience in a large, fast‑paced organization or multinational company is an advantage.

• Full‑time position

• Standard business hours, Monday to Friday

• Flexibility may be required based on project needs, meetings, or public health priorities

• Strong understanding of administrative procedures and office management best practices.

• Ability to handle sensitive and confidential information with integrity and discretion.

• Knowledge of public health terminology, documentation, or compliance processes is a plus.

• Excellent time‑management and problem‑solving abilities.

• Ability to work independently as well as collaboratively within diverse teams.

• High level of accuracy and commitment to quality and compliance.

• Competitive salary package aligned with experience and skills.

• Comprehensive health, wellness, and insurance benefits.

• Paid time off, holidays, and leave benefits.

• Opportunities for professional development and skill enhancement.

• Inclusive, diverse, and supportive work environment.

• Exposure to impactful public health initiatives supported by a global organization.

At Amazon, we are committed to making a meaningful impact through innovation, operational excellence, and social responsibility. Joining this role means contributing to vital public health initiatives while working in a globally respected organization known for its people‑first culture, growth opportunities, and commitment to excellence. You will be part of a collaborative environment where your administrative expertise directly supports programs that make a difference in communities.

Interested candidates are encouraged to submit their updated resume along with a brief cover letter highlighting relevant administrative experience and interest in public health–related work. Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for further evaluation.