Office Administrator

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development
• 401(k)
• 401(k) matching
• Competitive salary

Carports Anywhere is a leading provider of custom metal buildings, carports, garages, barns, and commercial structures. We pride ourselves on exceptional customer service, quality craftsmanship, and delivering an outstanding customer experience from the first phone call through installation.

We're looking for an organized, energetic, customer-focused Office Administrator who enjoys wearing multiple hats and keeping an office running efficiently. If you're someone who loves organization, thrives in a fast-paced environment, and enjoys helping both customers and coworkers succeed, we'd love to meet you.

As our Office Administrator, you'll be the hub of our daily operations by providing administrative support across multiple departments.

• Manage daily office operations and maintain an organized, professional office environment
• Answer incoming phone calls and direct inquiries appropriately
• Welcome customers, vendors, and visitors
• Manage incoming and outgoing mail, packages, and correspondence
• Maintain office supplies and coordinate vendor orders
• Schedule meetings and assist leadership with calendars

• Serve as the first point of contact for customer inquiries
• Provide outstanding service by phone, email, and text
• Assist customers with order updates and documentation
• Resolve routine customer concerns while escalating complex issues appropriately

• Prepare customer quotes, proposals, invoices, and other documentation
• Enter and maintain customer information accurately within company systems
• Assist with scheduling installations and coordinating project timelines
• Support production and operations teams with administrative tasks
• Track open orders and follow up on outstanding items

• Assist with Accounts Payable and Accounts Receivable functions
• Process purchase orders and vendor invoices
• Maintain accurate filing systems and company records
• Prepare reports and spreadsheets using Microsoft Excel
• Support payroll and HR administration as assigned

• High School Diploma or GED required
• 3+ years of office administration or administrative support experience
• Excellent customer service and communication skills
• Strong organizational and multitasking abilities
• Exceptional attention to detail
• Strong Microsoft Office skills, particularly:
  • Excel
  • Word
  • Outlook
• Comfortable learning new software systems
• Ability to prioritize multiple tasks in a fast-paced environment
• Professional, positive attitude with a willingness to help wherever needed

• Experience in construction, manufacturing, building products, or home improvement industries
• Experience with CRM or ERP systems
• Basic bookkeeping or accounting experience
• Scheduling or dispatch experience

• Loves keeping things organized
• Enjoys helping customers
• Communicates professionally
• Takes initiative without being asked
• Solves problems independently
• Pays close attention to details
• Works well with multiple departments
• Maintains confidentiality and professionalism

We offer a collaborative, family-oriented environment where your work truly makes a difference.

If you're a dependable, organized professional who enjoys supporting customers and helping a business run smoothly, we'd love to hear from you.