Administrative Assistant Ii - Ses

administrative assistant ii - ses -  1

requisition no: 872046

agency: children and families

working title: administrative assistant ii - ses -  1

the florida department of children and families (dcf) is the state of florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

within dcf, the substance abuse and mental health (samh) program office is recognized as the single state authority for substance abuse and mental health services. The office of samh is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

to be considered for this position responses to the qualifying questions are required and must be verifiable based on your submitted application.

this is a highly responsible and professional position that will serve as the administrative assistant ii – ses for the deputy assistant secretary samh of operations. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail.

If you are driven, organized, and thrive in a fast‑paced environment, we encourage you to apply.

• the incumbent will act as the hr liaison, facilitating, communicating and submitting documents/requests to hr such as new hire packets, request personnel actions, position descriptions, classification request forms, etc.
• the incumbent in this position is the personal secretary to the deputy assistant secretary for samh. This highly responsible position requires independent judgment and the ability to assist management in the coordination of a broad and complex range of activities and assignments associated with the office of substance abuse and mental health. Provides high‑level administrative support by conducting research, preparing reports, handling information requests, and assisting and coordinating among a variety of professional staff, managers, external customers, vendors and hospital administration.
• independently performs special assignments and projects as assigned by the assistant institution superintendent for programs. Develops and maintains databases. Assists in the preparation of legislative budget requests and budget amendments. Conducts research, gathers and compiles data, interprets data, determines results, prepares presentation documents, presents findings, and makes recommendations for resolution of problems.
• directly responsible for issuing and tracking external correspondence for the deputy assistant secretary for samh signature. Independently responds to requests for information and recommends solutions for problems. Responsible for reviewing documents submitted to samh leadership for signature to ensure compliance with policy and procedure as well as content for correct information and appropriateness of action. Assists department heads in coordinating various work issues such as assignments, services or materials needed, and resolving internal matters.
• coordinates and directs office services by assigning, tracking and reviewing progress on special assignments to department heads reporting to assistant institution superintendent for programs. Reviews completed assignments to ensure format accuracy, content timeliness. Edits and/or returns assignments for corrections as necessary. Interprets and analyzes administrative and operating policies. Provides guidance, training and support to other clerical staff.
• manages calendar for deputy assistant secretary for samh including routine…