Administrative Clerk

Under general supervision, the purpose of the position is to provide clerical and office support duties. The position is responsible for extensive record keeping and filing duties. Employees in this class ensure accuracy and completion on a multiple of documents. Responsibilities involve personal telephone contact with residents, employees, supervisors, and performing various clerical and courier functions. The position may perform in front desk customer service capacity for the Department.

• Assists Department in all areas including but not limited to scheduling, personnel, insurance, safety, and training.
• Retrieves and distributes daily US mail and inter-office mail service several times during a work day, and prepares daily outgoing mail for the end of the work day.
• Assists in operation of Department by copying, typing letters, filing, and providing information as requested.
• Acts in a reception capacity for the department by providing customer service, such as accepting and distributing applications or requesting information, and preparing and posting notices.
• Assists with the surveys and varied duties of collecting data.
• Assists with all other clerical positions as necessary. May also act in other clerical roles as necessary.
• Processes files for record retention.
• Posts notices and other information required for the Department.
• Assists in processing information for the department and may assist with background checks, and other data as required.
• Responsible for maintaining up-to-date copies of Department records.
• May be required to drive to collect and deliver materials or complete other errands.

• Responds to requests for information/records from outside organizations, residents, and other departments.
• Coordinates offsite storage with other departments including bar‑coding and retrieving records.
• Maintains a log of items in storage facility and items scanned and microfilmed.
• Verifies file retention requirements and assists with the process of records destruction.
• Interacts and communicates with a variety of groups and individuals including elected officials, department directors, and staff, members of the public, etc.

High school diploma or GED; supplemented by minimum two (2) years office support experience that provided familiarity with computers and popular software applications; or training; or an equivalent combination of education, training, and experience.

• Valid Florida State Driver's License (if driving is required)

The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S.

C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E‑Verify employer.

Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well‑established policies, procedures and standards.

Requires the ability to start, stop, operate, and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions.

Requires the ability to utilize a wide variety of reference and descriptive data and information.

Requires the ability to perform addition, subtraction, multiplication and division.