Administrative Assistant I - 79011078

Requisition No: 880566

Agency:
Business and Professional Regulation

Working Title:

ADMINISTRATIVE ASSISTANT I -

Pay Plan:
Career Service

Position Number:

Salary: $1,336.92 - $1,589.14 Biweekly

Posting Closing Date: 08/02/2026

Total Compensation Estimator Tool

OFFICE OF THE GENERAL COUNSEL- ARBITRATION LEGAL UNIT

ADMINISTRATIVE ASSISTANT I

Position Number:

Hiring Salary: $1,336.92 - $1,589.14 Biweekly

Anticipated Vacancy

OPEN COMPETITIVE

Our Organization And Mission

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website:

The General Counsel’s Office has many areas of business and administrative law.

This position provides administrative support to the Division of Condominiums, Timeshares and Mobile Homes Arbitration Legal Unit and works under the direction of the Chief Arbitrator.

• Provides statistical information pertaining to closed cases and attorney case assignments;
• Prepares, converts and posts final order summaries and final orders to the internet;
• Prepares indexes of final orders, attorney’s fee order and recall cases;
• Coordinates printing services pertaining to indexes for distribution to the public;
• Monitors and updates Arbitration internet website;
• Assists in opening, closing and updating case statuses in document and case management systems;
• Maintains attorney case files ensuring documents are in date order;
• Answers incoming telephone calls and distributes as necessary;
• Drafts letters and correspondence;
• Processes incoming mail;
• Prepares outgoing mail, including creating certified mail packages;
• Requests destruction of legal documents in accordance with the appropriate schedule;
• Intercepts and prioritizes escalation calls.

• Knowledge of Microsoft Office Suite, specifically Word and Outlook;
• Knowledge of law and legal procedures;
• Knowledge of office procedures and practices;
• Knowledge of methods of data collections;
• Ability to effectively communicate verbally and in writing;
• Ability to prepare correspondence and administrative reports;
• Ability to utilize problem solving techniques;
• Ability to establish and maintain effective working relationships;
• Ability to multi-task;
• Ability to work independently;
• Ability to plan, organize and coordinate work assignments.

• High school diploma; and
• At least one year administrative experience, clerical or legal secretarial experience; and
• Working knowledge of Microsoft Word and Outlook.

Please meet minimum requirements.

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website:

*** Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant

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