Ops Administrative Assistant I - 37970628 1 1

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date: aug 10, 2026

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requisition no:881503

working title: ops administrative assistant i -  1 1

position number:

posting closing date: 08/23/2026

paynes creek state park is looking for a self-motivated park service professional to fill an ops administrative assistant i position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required. This position is 28 hours per week.

compliance with the processing requirements of chapter 215.422, f.s. Is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominately responsible, for failure to comply.

this position provides administrative and secretarial support in a variety of technical and professional areas to the park manager and other park staff.

types all correspondence for park staff including reports, meeting minutes, forms, budget requests, and related items. Compiles and edits the information for reports.

receives and reads incoming mail, screen items which can be handled personally, forwarding remainder to supervisor or other park staff with necessary background material. Maintains tracking system to ensure correspondence, reports and other work is timely performed.

acts as a receptionist, answer and make telephone calls, operate two-way radio, relay messages, answer questions from the public, give information and directions, handle general complaints or divert matters to appropriate person, and all related work dealing with park operation in park office. Process weekly report and receipts.

processes invoices, requisitions and field purchase orders pertaining to the office administration for payment. Uses quicken to project and track budget items for the park.

maintains inventory of forms and office supplies. Updates and maintains operations procedures manual and department directives manual. Reviews monthly and ops payrolls to verify accuracy, processes routine and special reports as required.

performs related work as required.

office procedures
; correct spelling, punctuation and grammar usage.

accurately and completely fill out forms and/or reports; act as authorized purchasing agent for my florida market place and purchasing (p-card) transactions, use quicken

utilize a computer and software programs such as microsoft office suite; efficiently and accurately perform cash register transactions including cash handling and making correct change; type letters, memoranda and other standard business forms in correct format; prepare and maintain financial records; maintain a budget and submit associated reports in established time frames; organize files and other records; act as office receptionist and handle telephone calls in a courteous and effective manner.

utilize software to track park budget;; work 7:30 a.m. – 4:30 p.m. With the possibility of some nights/weekends; perform basic arithmetical calculations; plan, organize and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; operate and/or utilize a variety of business and office machines to include computer; operate cash register; maintain a valid driver’s license;

successfully complete background and fingerprint check.

this position is designated as a position of special trust in accordance with dep directive 422, positions of special trust or responsibility. Successful completion of…