Program Specialist

General Summary

This is professional work conducting and/or coordinating a support function for the Senate’s Ethics & Election Committee. The successful individual will process executive appointments subject to Senate confirmation, among other administrative tasks and assignments.

• Inputs and updates data to the database used by the Senate to process executive appointments.
• Prepares correspondence used to request background information from various agencies regarding executive appointments.
• Monitors and keeps up-to-date status information on all correspondence.
• Prepares appointee files for review.
• Conducts detailed research into assigned subjects pertaining to executive appointments.
• Identifies problems, researches solutions, and communicates with other staff to determine the best course of action on policy options regarding executive appointments.
• Assists in the proofreading of documents included in appointee files.
• Assists in preparing reports on committee actions.
• Tracks legislation affecting boards and appointees.
• Maintains financial or other administrative records, monitors budgetary activities, and prepares status reports.
• Reconciles year-end records and prepares annual reports.
• Assists in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures.
• Performsotherrelateddutiesas required.

• Knowledge of the principles, practices, and procedures of the executive appointments process.
• Knowledge of Microsoft Word, Excel, and Outlook.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Abilitytocommunicateeffectivelyverballyandin writing.
• Ability toestablish and maintain effective working relationships with others.
• Abilitytounderstandandapplyrelatedrules,regulations,policies,and procedures.
• Ability towork independently.
• Abilitytosolveproblemsandmake decisions.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Abilitytomeet deadlines.
• Ability to maintain confidentiality of sensitive data/information.

• A bachelor’s degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or A master’s degree from an accredited college or university in accounting, possession of a Certified Public Accountant (C.P.A.) Certificate, business or public administration can substitute for one year of the required experience.
• Professional experience as described above can substitute on a year-for-year basis for the required college education.

• Preference will be given to applicants who are knowledgeable and familiar with the principles, practices, and procedures of the legislative process and the executive appointments process.

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

Open until filled.

If an accommodation is needed for a disability, please notify Human Resources at .

Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays.

Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work.

For dental insurance, the Legislature offers a PPO plan…