Proposal Operations Assistant

Job Location:

Sarasota, FL 34240

Position Type:
Full Time Regular

Job Category:
Corporate

Job Title:

Proposal Operations Assistant

Location:

Sarasota Office (in office, 5 days a week)

Reports to:

Marketing & Proposal Manager

Type:
Full-Time

Compensation Range: $52,000 - $58,240 (hourly non-exempt);
Depending on experience, skills, and qualifications

Benefits:
Comprehensive package including medical, dental, vision, 401(k) with company match, paid time off and travel opportunities

Ceres Environmental Services is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Founded in 1976, Ceres has secured more than $3.2 billion in government-funded contracts, reflecting decades of trust in bringing hope during times of need.

We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.

At Ceres, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover and rebuild.

We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges; we rise to them.

We’re adding to our proposal team and hiring a Proposal Operations Assistant, who will report to the Marketing & Proposal Manager. As a Proposal Operations Assistant, you will be an integral member of the team and provide support for proposal development and administrative operations. In this fast-paced environment, you’ll collaborate across departments, manage documentation for government submissions, and ensure compliance with precision and efficiency.

If you’re detail-oriented, highly organized, and thrive on keeping processes running smoothly, this is an excellent opportunity to grow your career while making a meaningful impact.

• Assist in preparing documentation for government agency requests and proposal submissions.
• Provide administrative and coordination support to the Proposals team and other departments to ensure timely project execution.
• Complete forms, maintain databases, and manage calendar scheduling.
• Prepare and edit documents, reports, and presentations.
• Maintain office supply inventory and process orders as needed.
• Submit questions and clarification requests to clients and internal teams.
• Collaborate with various departments to gather information for client documentation.
• Organize and maintain accurate, up-to-date records and files.
• Assemble and ship hard-copy document binders.
• Ensure all internal and external deadlines are met.

• B.S. degree required;
  An equivalent combination of education and relevant experience may be considered in lieu of degree.
• 1-3 years of administrative support experience, including proposal development, contracts administration, or legal operations, is highly preferred.
• Proficiency in Microsoft Word (style management, document formatting) and Excel.
• Excellent grammar, technical writing, and editing skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong verbal communication and interpersonal skills with the…