Ops Administrative Assistant Ii

Total Compensation Estimator Tool

Requisition No: 883067

Agency:
Department of Health

Working Title:

OPS ADMINISTRATIVE ASSISTANT II -

Pay Plan:
Temp

Position Number:

Salary: $16.50 hr.

- $17.00 hr.

Posting Closing Date: 09/29/2026

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of various documents and assignments,
• Review data and provide reports and updates as needed.
• Copy, file, scan, and maintain office documentation and maintain office equipment
• Provide technical assistance to staff within the Bureau of Child Protection and Special Technologies and contracted providers.
• Answer phone calls. Distribute incoming and outgoing mail.
• Assist in arranging, scheduling, and coordinating meetings.
• Attend meetings, trainings, workshops, conferences, or seminars related to assigned areas of responsibility as recommended.
• Prepare agendas and meeting minutes.
• Prepare and process purchase requisitions.
• Purchase office supplies and program materials.
• Assist with contract action development and preparation including document proofreading,
• Establishing and tracking documentation routing, reviewing documentation for completion, and scanning and filing documentation into contract file folders.
• Track invoices received and processed in internal tracking logs and Florida Accountability Contract Tracking System (FACTS).
• Assist with conducting quality assurance contract file and monitoring reviews.
• Responsible for daily administrative duties.

Assist with processing contract provider applications and staffing change requests. Ensure required contract providers are properly background and drug screened in accordance with department policy. Schedule Level II Background and Drug Screening appointments. Create FLHealthHR Desk tickets in the DOH data system to onboard contract providers. Collaborate with the Special Technology Unit to permit system access for screened and approved