Administrative Coordinator

Administrative Coordinator

We are looking for an Administrative Coordinator to join our team in Odessa, Florida on a Contract basis. This position supports day-to-day office operations by keeping schedules organized, coordinating travel, maintaining documentation, and assisting multiple departments with administrative needs. The ideal candidate is highly organized, responsive, and comfortable managing competing priorities in a fast-paced environment.

Responsibilities:

• Maintain appropriate levels of office, pantry, and cleaning supplies by tracking inventory and placing orders as needed.
• Organize calendars, meetings, and conference arrangements to ensure smooth scheduling for team members and project staff.
• Draft, format, and revise letters, reports, and other business documents with a high level of accuracy and professionalism.
• Provide administrative support for special projects, including assistance with estimating-related documentation and submittal preparation when required.
• Coordinate domestic and international travel logistics, including airfare, lodging, housing, and ground transportation, while maintaining accurate travel records.
• Preserve and organize both physical and digital project files to support proper documentation control and easy retrieval.
• Assist the accounting team by receiving deliveries and supporting related administrative tasks tied to materials and project activity.
• Work with internal teams to help process purchase-related administrative requests, including purchase order requisitions.
• Perform routine checks of shared office spaces such as conference rooms and pantry areas to ensure they remain neat, stocked, and ready for use.