Proposal Specialist​/Proposal Writer

Location:

Sarasota, FL 34240 or Houston, TX (In-office)

Position Type:
Full Time Regular

Salary Range: $75,000.00 - $90,000.00

Job Category:
Operational/Non-ERD

Job Title:

Proposal Specialist / Proposal Writer

Reports to:

Marketing & Proposal Manager

We’re hiring several Proposal Specialist/Proposal Writers to join our expanding Proposal Team. This is a high-impact role responding to approximately 150+ proposals each year, of varying levels of complexity with preparation timelines ranging from 1 week to 2.5 months. As a Proposal Specialist/Proposal Writer, you will be responsible for preparing proposals, presentations, and qualification documents to help secure new contracts.

• Prepare competitive proposals, presentations, and qualifications with a geographically dispersed team
• Track and manage active and completed proposals
• Develop compliance matrices and proposal outlines through careful review/analysis of RFPs
• Evaluate and clarify client requirements; participate in pre-proposal meetings
• Produce electronic and hard-copy proposal deliverables
• Collaborate with subject matter experts to gather information
• Perform quality assurance checks for grammar, formatting, consistency, and compliance
• Analyze unsuccessful proposals to improve future submissions
• Maintain and update generic proposal templates and materials
• Ensure compliance with company standards for data security
• Support other assigned projects as needed

• Bachelor’s degree in marketing, Business, Technical Writing, or related field
• 2+ years of experience in proposal preparation or technical proposal writing
• Demonstrated experience in government proposal preparation
• Industry knowledge in disaster response, defense, or construction preferred

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills with ability to handle multiple deadlines
• Excellent written and verbal communication skills
• Critical thinking and problem-solving abilities
• Ability to work both independently and collaboratively in a fast-paced environment

• Fast-Paced Environment: work on multiple proposals simultaneously, often with tight deadlines
• Collaboration:
  
  partner with subject matter experts, project managers, and executives across departments and time zones
• Continuous Learning: exposure to diverse projects across disaster recovery, infrastructure, and environmental services
• Impactful Work: efforts directly contribute to securing new business and supporting communities in need
• Professional Growth: opportunities to refine technical writing, project coordination, and compliance expertise

• Regularly required to sit, use hands, and reach with arms
• Occasionally required to walk, talk, and hear
• Must occasionally lift and/or move up to 25 lbs.
• Vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

Typical office environment with moderate noise from computers, printers, phones, and light customer traffic

At Ceres, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

• A collaborative, mission-driven culture
• Opportunities for professional growth and advancement
• The chance to make a lasting difference for communities across the U.S.

Ceres Environmental is an Equal Opportunity and Affimative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.