Proposal Specialist​/Proposal Writer

Position: Proposal Specialist / Proposal Writer
Location: Sarasota

Proposal Specialist / Proposal Writer# Proposal Specialist / Proposal Writer Ceres FL - Sarasota, FL 34240## Overview Salary Range $75,000.00 - $90,000.00 Salary Position Type Full Time Regular Category Operational /Non-ERD## Description
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* Job Title:

Proposal Specialist/ Proposal Writer
***
* Location:

** Sarasota, FL (Corporate Office) or Houston, TX -- In-office  
*
* Reports To:

** Marketing & Proposal Manager
** Compensation Range**: $75,000 - $90,000 (hourly non-exempt);
Depending on experience, skills, and qualifications
** The Ceres Commitment
** Ceres Environmental Services is a national leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Since 1976, Ceres has been awarded over $3.2 billion in government-funded contracts by helping people when they need it most.

We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.
** Driven by Purpose, Powered by People
** At Ceres, we believe you’re more than just an employee, you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover and rebuild.

We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork.

If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges—we rise to them.

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- ** Summary of Position
** We’re hiring several Proposal Specialist/Proposal Writers to join our expanding Proposal Team. This is a high-impact role responding to approximately 150+ proposals each year, of varying levels of complexity with preparation timelines ranging from 1 week to 2.5 months.

As a Proposal Specialist/Proposal Writer, you will be responsible for preparing proposals, presentations, and qualifications documents to help secure new contracts. This role requires outstanding organizational skills, attention to detail, and strong writing/editing abilities.
** What You’ll Do
*** Prepare competitive proposals, presentations, and qualifications with a geographically dispersed team
* Track and manage active and completed proposals
* Develop compliance matrices and proposal outlines through careful review/analysis of RFPs
* Evaluate and clarify client requirements; participate in pre-proposal meetings
* Produce electronic and hard-copy proposal deliverables
* Collaborate with subject matter experts to gather information
* Perform quality assurance checks for grammar, formatting, consistency, and compliance
* Analyze unsuccessful proposals to improve future submissions
* Maintain and update generic proposal templates and materials
* Ensure compliance with company standards for data security
* Support other assigned projects as needed
** What We’re Looking For
*** Bachelor’s degree in marketing, Business, Technical Writing, or related field
* 2+ years of experience in proposal preparation or technical proposal writing
* Demonstrated experience in government proposal preparation
* Industry knowledge in disaster response, defense, or construction preferred
** Knowledge, Skills, and Abilities
*** Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite
* Exceptional attention to detail and accuracy
* Strong organizational and time management skills with the ability to handle multiple deadlines
* Excellent written and verbal communication skills
* Critical thinking and problem-solving abilities
* Ability to work both independently and collaboratively in a fast-paced environment
** What to Expect
*** Fast-Paced Environment:
You’ll work on multiple proposals simultaneously, often with tight deadlines.

* Collaboration:

Expect to partner with subject matter experts,…