Kitchen Office Assistant Manager

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

Oceanfront elegance within an iconic social club setting. From the moment it first opened its doors on New Year’s Eve 1930, The Surf Club has hosted history. It is here that you will find Four Seasons Hotel at The Surf Club. An icon in the Miami Beaches, located near Sunny Isles, this beachside hotel brings a new era of luxury, with celebrated dining and a world-class spa, to its Surfside shores.

The Kitchen Administrator / Office Manager plays a key role in supporting the culinary department’s daily operations through administrative coordination, cost control, and interdepartmental communication. This role ensures accuracy in payroll and purchasing, maintains compliance with training and food safety standards, and serves as a liaison between the kitchen, front-of-house, and key support departments to ensure seamless execution and financial efficiency.

• Manage bi-weekly payroll submissions for all kitchen colleagues, ensuring accuracy and timely approvals.
• Track labor reports, scheduling variances, and overtime to support cost control. Presence at labour meetings
• Maintain accurate employee rosters, contact lists, and administrative records.
• Oversee food purchasing orders (POs) through Birch Street to ensure compliance with budgeted costs and approved suppliers.
• Reconcile invoices and support month-end food cost reporting in coordination with the Executive Chef and Purchasing.
• Collaborate with the Food Buy program to track supplier performance, rebates, and price variances.
• Act as liaison between Kitchen and FOH teams, supporting smooth communication for service flow, pickup charts, and menu updates.
• Support the management of allergy control systems, ensuring accurate guest allergy information is communicated and documented.
• Support the culinary leadership team in reviewing weekly food cost performance and identifying variances.
• Ensure all administrative tasks related to purchasing, receiving, and inventory are aligned with company policy.
• Provide support during audits and help maintain accurate file organization for all culinary administrative document.

• Minimum 2-3 years’ experience in hospitality administration, purchasing, or culinary operations.
• Strong knowledge of Birch Street, Excel, and financial cost tracking preferred.
• Excellent communication and organizational skills with attention to detail.
• Proven ability to multitask and collaborate across departments.
• Knowledge of food safety protocols and basic culinary terminology a plus.
• Professional, discreet, and highly organized; able to manage confidential payroll and personnel data.

• Excellent Training and Development opportunities
• Employee Discount for stays at any Four Seasons worldwide
• Complimentary Dry Cleaning for Employee Uniforms
• Complimentary Employee Meals Complimentary Parking

• Full Time (early mornings, days, evenings, weekends and holidays.)

Candidates must have valid work authorization for the U.S.

Four Seasons is an Equal Opportunity, Affimative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal