Content Operations Manager

Position Summary

Sarasota Magazine is hiring a Content Operations Manager to sit at the center of the company's editorial, creative, digital, and commercial content workflow.

The Content Operations Manager is responsible for making sure ideas become assignments, assignments become completed stories, completed stories move through editing and design, digital versions are prepared, deadlines are met, and content is properly coordinated across print, web, newsletters, social, events, Content Studio, Partnership Content, and Branded Content.

This is not simply an editorial support role. It is the operating backbone of the content system.

The Content Operations Manager works closely with the Editor, Writers, Digital Editor, Art/Creative, Revenue Operations, Events, and Publisher to ensure Sarasota Magazine's content moves through the organization with clarity, discipline, and accountability.

The right candidate is highly organized, editorially aware, deadline-driven, calm under pressure, and capable of managing many moving parts without losing sight of quality.

Sarasota Magazine has evolved from a print-centered publication into a modern regional media company.

The company now needs to produce and manage content across multiple channels:

• Print magazine
• Website
• Newsletters
• Social media
• Events
• Guides
• Sponsored content
• Branded content
• Partnership content
• Content Studio work
• Special sections
• Audience engagement campaigns

That creates opportunity, but it also creates complexity.

Without Content Operations, the Editor, Art Director, Digital Editor, Publisher, and sales team all get pulled into too much coordination. Deadlines become unclear. Story status lives in people's heads. Digital becomes an afterthought. Branded content gets bolted on late. Production pressure increases. The team ends up relying on heroics instead of systems.

Content Operations exists to prevent that.

This role gives Sarasota Magazine the workflow discipline needed to protect editorial quality, support new revenue products, and publish consistently across platforms.

To make sure Sarasota Magazine's editorial, creative, digital, branded, and event-related content is properly planned, assigned, tracked, produced, published, and archived.

• Own and maintain the master content calendar.
• Track print issues, digital publishing, newsletters, social priorities, events, guides, special sections, branded content, partnership content, and Content Studio projects.
• Ensure all major content deadlines are visible across the organization.
• Coordinate editorial, creative, digital, revenue, and event needs in one shared planning system.
• Identify conflicts, bottlenecks, and unrealistic timelines early.
• Keep the team focused on what is due, what is late, what is blocked, and what needs a decision.

• Manage the production schedule for each print issue.
• Track story assignments, draft deadlines, edit deadlines, art deadlines, copy deadlines, proofing deadlines, and final close.
• Coordinate with Editor, Writers, Art/Creative, Production, and Revenue Operations.
• Ensure recurring departments, features, guides, listings, captions, credits, and assets are accounted for.
• Maintain issue checklists and close procedures.
• Monitor story status from assignment through final proof.
• Help reduce last-minute chaos and prevent avoidable production emergencies.

• Track all assigned stories, writers, due dates, edit status, photography needs, art needs, fact-checking needs, and final approval status.
• Maintain visibility into what each writer is working on.
• Coordinate with the Editor to ensure assignments are clear, deadlines are realistic, and priorities are understood.
• Follow up on missing drafts, missing assets, unclear story scope, and late approvals.
• Help ensure completed stories are ready for both print and digital use.

• Work with the Digital Editor to ensure print stories are properly prepared for digital publishing.
• Track which stories need web versions, headlines, summaries, images, tags, links, SEO basics, captions, and related assets.
• Coordinate timing between print publication, web publication, newsletter placement, and social promotion.
• Help identify stories that should receive expanded digital treatment.
• Ensure digital content is not treated as an afterthought.
• Help maintain a consistent handoff from editorial to digital.

• Manage the workflow for commercial content projects once they are approved and documented.
• Coordinate with Revenue Operations to understand scope, deliverables, deadlines, client approvals, labeling requirements, and publishing commitments.
• Coordinate with writers, designers, Digital Editor, and client