Event Coordinator Donald L. Tucker Civic Center

Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360‑degree solution set for a collection of world‑class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Under the direct supervision of the Director of Events, the Event Coordinator will coordinate every aspect of their assigned events from the advance planning stages through the end of the event and event settlement. In addition to coordinating assigned events, this position will assist with the event management of other large‑scale events such as basketball games, concerts, and other venue functions.

The Coordinator will also assist in development and implementation of event department policies, programs and procedures.

This role pays an hourly rate of $20.00–$22.50.

Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until March 20, 2026.

The Donald L. Tucker Civic Center features a 12,500‑seat arena, 34 luxury suites, 476 club seats, over 54,000 sq. ft. of meeting and exhibition space and an arena view restaurant, the Spotlight Grille. The arena is home to Florida State Men’s and Women’s basketball and is known for its electric atmosphere and fierce home court advantage. Not only a music and sports venue, the arena also is frequently used for trade shows, large catered functions, receptions, religious services, and classes.

• Coordinate all aspects of events that are assigned by Director of Events
• Thoroughly describe the venue’s services and outline how the services are coordinated to clients
• Assist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functions
• Design set up diagrams in AutoCAD program based off event needs for approval by the client
• Work with the Operations Department to ensure all events are set up to the client’s specifications and that all fire codes and safety regulations are being followed.
• Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each event
• Create and distribute detailed Event Data Sheets prior to every event
• Coordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned event
• Update event estimates, as needed, to send to the client and complete a final settlement upon completion of each event
• Have the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful situations
• Assist the event director with processing of biweekly Events Department payroll to HR
• Complete all duties with a customer service focus through teamwork & dedication to Oak View Group’s mission and principles
• Other duties as assigned

• Experience coordinating banquets, trade shows, conferences, meetings and/or weddings preferred
• Minimum of 1 year of experience working in a public assembly facility including supervisory responsibility
• Bachelor’s degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field preferred
• Communicate clearly and concisely in the English language, both orally and in writing is required
• Work a flexible schedule including long days, late nights, early mornings, weekends and holidays
• Must possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast‑paced environment
• Must demonstrate a positive, professional and customer‑focused attitude
• Must have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet software
• Kn…