Director, Financial Grants Management

Director of Financial Grants Management (FGM)

Oversees financial grant operations including external audits, accounts receivable, cash management, external reporting and fiscal year‑end activities. Serves as the University financial contact with sponsors and auditors and provides final approval on all sponsored project fiscal reporting. Develops, implements and administers grant internal controls and operating processes. Establishes financial policies in accordance with generally accepted accounting principles (GAAP) and existing federal and state laws.

Collaborates with stakeholders such as Grants & Sponsored Programs (GSP), Business and Finance, Financial Aid, Human Resources, deans, faculty and cost‑center managers to improve effectiveness, efficiency, compliance, education and customer service of sponsored programs administration.

Provides oversight of post‑award functions, including quality assurance, external audits, billing, collections and sponsored reporting. Develops and maintains a proactive grant‑management environment that supports investigators and meets sponsor, university and state & federal requirements. Cultivates relationships with University departments (Business and Finance, Human Resources, Financial Aid, Deans, Department Heads and Administrators). Establishes effective processes and efficient standard operating procedures. Manages key processes associated with the financial administration of grant and contract awards to improve internal controls, enhance compliance and improve the faculty experience.

Responsible for monthly balance‑sheet reconciliations related to grant receivables, deferred revenue, etc. Authorizes new award set‑up, personnel changes, budget revisions and other grant tasks in Workday. Provides guidance and support to Project Directors/Investigators and department financial administrators.

Directs team activities, develops goals and procedures to improve workflows. Provides professional development opportunities and conducts performance appraisals. Delegates tasks to support staff growth and knowledge. Creates annual FGM budget, establishes priorities, and monitors progress to ensure timely completion of tasks and projects.

Ensures processes and procedures are in place, and staff are trained, to facilitate adherence to financial administrative requirements related to Student Financial Assistance awards, including timely cash management. Monitors grant balances in the Department of Education (G‑5) system and approves and requests drawdowns for the assigned grant portfolio. Reconciles State Financial Programs and resolves discrepancies with Financial Aid contacts. Serves as the financial contact for the Fiscal Operations Report and Application to Participate in Title

IV program (FISAP). Completes financial schedules and coordinates submission with Financial Aid (due October1 each year).

Creates grant worktags, approves all grant transactions against budget and compliance, tests new Workday releases every six months, maps new functionality to the grants module and maintains grant‑management configuration.

Serves as the primary liaison for all internal and external financial audits, including the annual Single Audit in accordance with Subpart

F of Uniform Guidance. Manages, reviews and approves reports on University financial activities associated with sponsored awards, including the Schedule of Expenditures of Federal Awards (SEFA). Coordinates Single Audit PBC requests and submission by other departments. Facilitates interviews with Principal Investigators. Keeps current on sponsor requirements, university policies and state and federal regulations regarding the financial aspects of sponsored project administration.

Interacts with external contacts such as program and financial officials from funding agencies. Establishes and continuously assesses the effectiveness of internal controls within the unit and compliance with University policies and procedures.…