Manager, Grants

Pre-Award Support

• Funding Research & Faculty Outreach:
  Proactively research federal, state, and private funding sources. Maintain a matrix of faculty research interests and directly notify faculty of relevant opportunities
• Proposal Development:
  Write non-technical proposal sections (e.g., administrative, facilities, and budget narratives) and partner with faculty to edit, format, and package competitive grant applications
• Systems & Library Management:
  Maintain institutional access to electronic submission portals (e.g., Grants.gov, NSF Research.gov). Manage a searchable library of previously submitted proposals and templates
• Compliance Review:
  Review all proposals prior to submission to ensure strict alignment with sponsor guidelines, institutional policies, and state/federal regulations. Submit proposal documents for internal NF review
• Administrative Liaison:
  Coordinate with NCF leadership regarding legislative budget requests or high-profile institutional proposals

• Award Setup & Launch:
  Notify relevant offices of new awards. Setup budget in Banner for accuracy against the award notice
• Financial Monitoring & Forecasting:
  Reconcile departmental ledgers against monthly Banner reports. Develop expenditure and forecasting reports for Principal Investigators (PIs) to ensure optimal spending timelines
• Transaction Approvals:
  Review, determine eligibility, and approve all grant-funded expenditures, including travel, invoices, purchase orders, and P-Card transactions
• Cost Share & Matching:
  Develop, track, and audit Excel models tracking mandatory or voluntary cost-share commitments. Ensure compliant reporting to sponsors on intermediate and final financial reports
• Effort Reporting & Personnel Actions:
  Coordinate human resources and payroll actions for grant-funded personnel (undergraduate researchers, summer salary, staff). Ensure timely onboarding, time-sheet approvals, and accurate effort certification
• Award Lifecycle Management:
  Act as the primary administrative interface with sponsoring agencies. Manage modifications, budget reallocations, and request/justify No-Cost Extensions (NCEs) when necessary
• Asset Tracking:
  Track, tag, and submit mandatory property forms for equipment and "attractive items" purchased under grant funds per NCF and sponsor guidelines

• Account Reconciliation:
  Proactively identify expiring awards. Audit accounts to resolve outstanding encumbrances, travel advances, and pending receivables to ensure zero deficit
• Reporting & Closeout:
  Aggregate financial and administrative data to produce quarterly, annual, and final reports. Partner with the Finance Office to formally close accounts in the system
• Records Retention:
  Manage, archive, and securely destroy physical and electronic grant files in strict accordance with sponsor, state, and federal records retention laws.
• Confidentiality:
  Maintain absolute privacy and security of sensitive institutional, personnel, and financial data in compliance with FERPA, state laws, and college policy

• Bachelor’s Degree + 2 years experience of appropriate experience
• Master’s Degree in an appropriate area of specialization and + 4 years experience of appropriate experience