Budget & Planning Analyst

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Requisition No:865251

Agency:
Division of Emergency Management

Working Title:

Budget & Planning Analyst -

Florida Division of Emergency Management

This position is located in Tallahassee, Florida

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office (SWO); the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide.

After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

This position’s primary responsibility is for the functions of budget, planning, financial reporting, and reconciliation for the Bureau(s) of FDEM, including but not limited to, the Bureaus of Financial Management, Response, Recovery, Preparedness, and Mitigation. The functions of budget, planning, financial reporting, and reconciliation include, but are not limited to:

• Coordinate and submission of all grant award applications with assistance from FDEM staff into the Federal Grants Tracking System (FGTS); monitor accounting, financial, budgetary, revenues, expenditures, and balances of all grant awards, including but not limited to, financial management, establishing financial coding, and maintaining complete and accurate records related to grants and matters assigned.
• Coordinate the development and compiling of financial information related to accounting, financial, budgetary, revenues, and expenditures for FDEM.
• Submit budget amendments as necessary.
• Process allocations for FDEM monthly.
• Interpret regulations and policies for federal and state programs and awards received by, and participated in by, FDEM and aid staff to ensure the awareness of financial guidelines, procedures and directives.
• Responsible for assisting in the development of Legislative Budget Requests in conjunction with the Bureau Chief and FDEM program managers using procedures to adhere to the guidelines established by the Executive Office of the Governor (EOG) Office of Policy and Budget (OPB).
• Develop narrative justification and other supporting documentation for specific issues as assigned.
• Analyze requests submitted by FDEM and assist in further development of required narrative justification, workload statistics, other support data, and the preparation of forms and schedules used to support FDEM’s budget request.
• Coordinate with OPB and legislative analysts on the Legislative Budget Requests.
• Prepare analyses for tracking issues in Legislative Budget Requests, the Governor’s Recommendations, Senate Bill, House Bill, and Conference Committee Bill up to and including the Appropriations Act.
• Coordinate with other FDEM budget, planning, and financial staff, in the development of the Long-Range Program Plan and other planning systems, including the review and…