OPS Financial Specialist

Position Overview and Responsibilities

We are looking for a Financial Specialist in the Fiscal Operations Unit for the Bureau of Mitigation. This role is responsible for all subgrant agreements and reimbursement payments for Mitigation’s grant programs. Duties include, but are not limited to:

• Ensure compliance with federal and state laws, rules, and regulations.
• Develop and monitor subgrant agreements for awarded projects for Mitigation grant programs.
• Review and process all financial documentation for subgrant reimbursement payments to ensure they are accurate and processed in a timely manner.
• Provide technical assistance to subrecipients as needed to complete the development of subgrant agreements and requests for reimbursement.
• Maintain project files and track all assigned subgrant agreements and payments, including amendment and closeout documentation.
• Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
• Maintain data entry in federal and state financial systems as needed.
• Perform disaster related duties as deemed appropriate and assist in response and recovery activities associated with declared and non-declared disasters.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, exceed 8 hours per day, work extended periods (including weekends and holidays), travel to locations other than their official headquarters, and perform duties beyond those outlined in the position description. Employees must be able to deploy to emergency sites with limited advance notice.

• Knowledge of state and/or federal grant programs and subgrant administration procedures.
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.
• Demonstrated ability to enter and maintain data in applicable federal and state financial systems.
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance related to the development of subgrant agreements and reimbursement payment packages.
• Ability to work independently, as well as under close supervision in approach to job tasks and assignments.
• Demonstrated experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
• Ability to manage multiple assignments and prioritize completion in an effective manner.

• A minimum of one year of experience in finance, accounting, or other related fields.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Veterans and family members are encouraged to apply.

We support the recruitment of individuals with disabilities and provide reasonable accommodations. Candidates requiring a reasonable accommodation must contact the FDEM Human Resources Office at (850) 815‑4177.

All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

FDEM participates in E‑Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Requisition No: 867553

Agency:
Division of Emergency Management

Florida Division of Emergency Management

This position is located in Tallahassee, FL

Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man‑made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts…