Records Technician

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Requisition No:870628

Working Title:

RECORDS TECHNICIAN -

***** OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: STATE FIRE MARSHAL

BUREAU: FIRE PREVENTION

CITY: TALLAHASSEE

COUNTY: LEON

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• Generous vacation and sick leave
• Nine (9) paid holidays a year
• One (1) Personal Holiday each year
• Tuition waiver for public college courses
• Training opportunities
• Employee Assistance Program (EAP)
• Public Service Loan Forgiveness (if eligible)

High school diploma or its equivalent is required.

• Two (2) years’ clerical experience, to include one (1) year which must have been in records management, office management or administrative experience.
• One (1) year or more of experience using Microsoft Word, Excel, Outlook.
• Valid Driver’s License.

• Experience analyzing data.
• Experience processing applications or reviewing qualifications for sufficiency.
• Experience preparing written correspondence.

Previous applicants need not re-apply.

This position will be filled at the base salary of $36,000.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Incomplete applications will not be accepted.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

• Knowledge of the principles and techniques of effective communication;
• Knowledge of the methods of organizing and presenting data.
• Ability to collect, record and analyze data relating to records;
• Ability to utilize problem-solving techniques;
• Ability to prepare reports;
• Ability to understand and apply applicable rules, statutes, regulations, policies and procedures.
• Ability to make decisions.
• Ability to plan and coordinate work assignments.

Reviews certification applications for completeness and advises applicants of additional information required.

Reviews request submitted to the Regulatory Licensing Section to determine the validity of the request and completeness and eligibility of the individual submitting the request.

Maintains continuous control of records received and the status of the records related to the activities of the Regulatory Licensing Section.

Assists in the survey of records and performs detailed background research collecting and assists in performing data analysis to ensure eligibility of an individual or entity to register, become certified or licensed.

Responsible for the continuous control of retention schedules related to Section files, assists in screening and selecting records for disposal based upon established retention schedules. Responsible to inventory, transfer and dispose of records based established retention schedules.

Assist in reviewing insurance records, performs continuous maintenance of records, reviews submissions for accuracy and determine the submission is within the statutory time parameters. Develops and prepares notification to Division customers regarding insurance coverage.

Performs other duties and assignments as delegated by higher administrative authority.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

The State of…