Supervisor, Police Records

Location: Sarasota

## Supervisor, Police Records Apply locations:
Police Department time type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
June 22, 2026 (9 days left to apply) job requisition :

** All current City of Sarasota employees must apply to job postings on the internal career site.
** Come work at a place where employees of the City serve with Excellence and Pride!
*
* NOTE:

The City of Sarasota is an*
* ** Equal Employment Opportunity****, Veteran,*
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* ** and
* * Drug Free Workplace
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* ** City's Educational Equivalency Statement****.
**** Department:
** Support Services Division
** Employee Type:
** Regular
* * Time Type:
** Full time
** Salary Range:**$32.2990 - $41.9887 Hourly / $67,181.90 - $87,336.46 Annually
** Job Posting Period:
** June 11, 2026 - June 22, 2026 12:00 A.M.
*
* Job Description:

**** Overview
* * To perform high level supervisory work in the maintenance of police records. Work involves responsibility for exercising supervision over the maintenance, distribution, and control of the records management functions of the City's Police department.
** Essential Functions
*** Responsible for activities and operations of designated phase of Police Department administration, including personnel, equipment, files and records, training, public relations, performance review, applicant interviews and other assigned duties.
* Directs and assigns work to subordinates engaged in data entry, coding, filing, and retrieving varied police records.
* Orients and supervises the training of employees; reviews the work of subordinates for accuracy; assists in developing new or revised records keeping procedures.
* Answers inquiries by telephone or correspondence on matters related to the work of the unit and related departmental policies and procedures.
* Maintains liaison with the news media and assists public information officer for the department as needed.
* Compiles statistical reports; compiles and prepares monthly and annual reports; reviews various reports and records prior to submittal to various officials and agencies. Assists the Crime Analyst with disseminating crime statistics information.
* Establishes and maintains complete and compliant communications with various entities for information exchange and accurate documentation, i.e. attorneys, outside law enforcement agencies, division officers, the State Attorney's Office (SAO), the Department of Children and Families, and various other local, state and federal agencies.
* Supervises the process of subpoenas and notices of deposition for Department personnel.
* Supervises the distribution of intra-departmental mail.
* Assigns work, provides instructions, and sets priorities by considering availability of staff, time, materials and equipment.
* Compiles, summarizes, and publishes, statistical and research data for departmental and public requests.
* Prepares NIBRS (National Incident-Based Reporting System) statistical transmittals to FDLE, analyze edits and troubleshoot.
* Coordinates with MIS to troubleshoot RMS (Records Management System) computer problems and communicate with the programmers.
* Interacts with various agencies and vendors for a wide variety of reasons, to meet department needs, via telephone, correspondence, or meetings.
* Interprets and applies Florida laws, FDLE or City policies as they apply to Public Records and Records Retention, sealing and expunging records.
* Evaluates employee performance, provides guidance, and coaching with employees.
* Acts as RMLO (Records Management Liaison Officer) for the Police department records with the Florida Department of State, Division of Library and Information Services.
* Prepares records for destruction or off-site storage in accordance with rules and regulations.
* Ensures compliance with accreditation standards for law enforcement records.
* Verifies that court-ordered sealing or expunctions are processed correctly.
* Reviews the work of clerks by observing results and feedback regarding quality of work.
* The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
** Minimum Qualifications
*** Associate's Degree from an accredited college or university,
* Five (5) years of experience in an office environment,
* Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities,
* Familiarity with database/records management is required.
** Job Based Competencies
*** Ability to instruct, train, assign, supervise, and review the work of subordinates.
* Knowledge of records maintenance principles, procedures, rules, and…