Sr. Grant Coordinator (Business Professional III) - HERO Program

Department:
Financial Management Start Here. Grow Here. Stay Here. Sarasota County’s Housing Enhancement and Redevelopment Office is seeking a Sr. Grant Coordinator to join our team. This senior-level professional role is key to developing, administering, and ensuring compliance across several federal programs related to housing and community development. You’ll play a vital part in shaping and updating plans and contracts, monitoring program performance, and driving progress toward our community development and housing goals.

As a Sr. Grant Coordinator, you’ll represent the County in meetings with internal teams, partner agencies, and the public, providing expert guidance and support to beneficiaries and subrecipients in alignment with federal and state regulations. This position may include supervisory responsibilities as programs expand. If you’re ready to take on a leadership role that enhances our community through these federal resources.

In this role, you will be responsible for... Operational Program Compliance Assist the Community Housing Manager in the management of grant-funded housing and community development programs while ensuring goals and objectives are met in a timely manner, measured, and are in conformance with applicable regulations. Develops and updates plans, multi-year strategic plans, and other required plans through independent research, analysis, and application of housing-related regulations, requirements, and stakeholder and public input Ability to lead meetings with external and internal stakeholders and members of the public, comprehend questions and inquiries on programs, and provide accurate information, guidance, and recommendations.

Implements housing program guidance and policies, to include crafting correspondence, letters, and notices to internal departments, external stakeholders, federal and state agencies, and public meeting materials.

Subrecipient Management and Monitoring Lead meetings, negotiate terms and scopes, and develop subrecipient agreements to include compliance metrics and performance data collection activities, and other requirements imposed upon subrecipient agencies. Perform subrecipient monitoring efforts of provider organizations enacting programs on behalf of the county to assess the provider’s compliance in accordance with the terms and conditions of a subrecipient agreement. Receive, review, and process subrecipient progress reports and reimbursement requests and associated backup documentation to support information supplied by subrecipients on a routine basis.

Conduct onsite and desk monitoring efforts of subrecipients’ program progress, purchasing policies and approvals, fiscal accounting, and other requirements of subrecipients, followed by documented issuance of any notices of findings and necessary correcting actions required.

Grant Monitoring and Reporting Monitor fiscal and progress statuses of all grant-funded program activities, identify areas of concern and improvements, and communicate these to stakeholders and leadership as needed. Review financial reports and identify and secure expenditure and other required backup documentation for electronic submission in federal reporting databases and internal grant filing systems of the county. Routinely communicate with external and internal stakeholders on quarterly and annual reporting progress and expenditure deadlines, solicit this information, analyze data, and compile and enter this information according to federal and state reporting parameters and related systems.

Assist in the budget adoption and any necessary fiscal adjustments through the use of the county fiscal accounting systems and existing county budgeting policies and procedures.