OPS - Purchasing Agent

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Requisition No:880862

Agency:
Military Affairs

Working Title:

OPS - Purchasing Agent -

The Florida State Guard serves Florida as a cornerstone of statewide crisis and emergency response. The mission of the Florida State Guard is to protect and preserve the life and property of the people of Florida from all threats to public safety through rapid deployment of ground, maritime, and air capabilities in partnership with state and local agencies. The Florida State Guard is a Division of the Florida Department of Military Affairs.

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• New employees of the Florida State Guard will be required to pass a pre-employment drug screening.
• New employees of the Florida State Guard are required to participate in a direct deposit/electronic transfer program.
• The Florida State Guard is paid on a monthly basis.
• As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

* NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

• High school diploma or GED; associate or bachelor’s degree in business, public administration, or a related field preferred.
• Two (2) years of purchasing or procurement experience in a governmental or commercial setting.
• Familiarity with Florida purchasing statutes and rules (especially Ch. 60A-1, F.A.C.).

• Florida Certified Contract Manager (FCCM), or similar certification.
• Experience working in a Florida state agency or local government.
• Knowledge of contract law, public sector procurement ethics, and vendor negotiation practices.

• Prepares and processes purchase requisitions, purchase orders (POs), and contracts.
• Solicits price quotes, bids, and proposals in accordance with Florida Statutes (e.g., Chapter 287, F.S.).
• Reviews and evaluates vendor bids and quotes for accuracy, cost, and compliance.
• Conducts market research to identify potential suppliers and evaluate pricing trends.
• Coordinates with the assigned unit to identify procurement needs and timelines.
• Ensures proper documentation and recordkeeping for auditing purposes.
• Assists with drafting procurement specifications, scopes of work, and bid documents.
• Utilizes the Ariba On Demand (AOD) system and other procurement platforms.
• Ensures purchasing activity aligns with agency budgets and financial procedures.

• Knowledge of Budgeting systems and software to include but not limited to FLAIR, MFMP, AOD, etc.
• Ability to understand, formulate, and apply rules, regulations, policies, and procedures
• Knowledge of principles and processes for providing customer and personal services.
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
• Proficiency with Microsoft Office Suite and procurement systems.
• Strong organizational and communication skills.
• Excellent organizational skills and attention to detail
• Ability to be resourceful, act independently, and take action in situations that lack…