Quality Control Specialist

Salary: $50,302.80

Posting Closing Date: 09/30/2026

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide.

After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

• Assist the Mitigation Fiscal Operations Unit by providing financial reporting assistance and quality control of the mitigation program activities.
• Provide financial and quality control review of all subgrant agreements and reimbursement payments.
• Process payments and work with the bureau’s Financial Specialists to accurately reimburse subgrantees.
• Enter new award budget, project information, and maintain subgrant and obligation budgets in state financial systems.
• Provide program support, technical assistance and consultation to sub-recipients, contractors, local governments, and interested parties regarding mitigation programs.
• Provide training and briefings related to quality control of contracts and payments to staff as needed.
• Assist in tracking local match applied to Hazard Mitigation Grant Program (HMGP) projects for FDEM financial quarterly reporting.
• Assist and travel as needed in response to and recovery from declared and non-declared disasters.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

• Knowledge of state and/or federal grant programs and subgrant administration procedures.
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.
• Demonstrated ability to reconcile project tracking system data with FLAIR, or other applicable financial systems, and to research transactions.
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance to all levels of government on financial quality control issues.
• Demonstrated ability to conduct quality control reviews of subgrant agreements, reimbursement…