Medical Records Specialist - PACE CNY

Under the general direction and supervision of the Health Information Director/Designee, the Compliance/Health Information Specialist is responsible for auditing compliance with all regulations (clinical and non-clinical) pertaining to PACE CNY and the Diagnostic and Treatment Center (D&TC). In addition, the Specialist will assist the Director in other departmental duties related to reporting, maintenance of electronic medical record (EMR) functions, auditing of health information related activities, and other departmental activities.

** This position will be located onsite in Syracuse, NY. This is not a hybrid or remote opportunity.

Job Duties Specific to This Position:

• Audits EMR documentation and data for accuracy, integrity, and compliance. Ensures information collected is complete, accurate and in compliance with applicable federal and state regulatory requirements.
• Prepares for audits from DOH and CMS on a continual basis. Monitors all requirements and audits for compliance. Shares this information with the Health Information Director and assists in corrective action planning
• Audits internal processes, EMR documentation and other data to ensure compliance with applicable state and federal regulatory requirements, including identifying, investigating, and reporting compliance issues, irregularities, and violations to the Health Information Director.
• Assists in the implementation and maintenance of the PACE CNY compliance program, including review of the program and relevant staff training as requested by the Health Information Director.
• Conducts functional and process audits as directed by the Health Information Director; identifies deficiencies and potential corrective actions and advises management of same.
• Compiles monthly census and program reports and distributes accordingly.
• Ensures medical information is shared with, and received from, skilled nursing facilities, adult housing and other entities as required by state and federal regulations.
• Completes routine health information disclosures to participants, family members and other caregivers, ensuring compliance with all state and federal regulations.
• Assists with ongoing training to all employees related to privacy, monitoring of program and staff for potential breaches of confidentiality, advises Health Information Director of concerns and assists with corrective action planning.
• Performs departmental quality assurance functions required for compliance with regulatory agencies/laws as well as the program’s quality standards. Audits EMR related record maintenance and the releasing of health information, ancillary QA, discharge summaries and Part A Days plus follow up of specialists’ reports, etc. Summarizes findings; assists Health Information Director in developing, implementing, and monitoring plans of correction as appropriate.

INDPRO

• Associates Degree in Health Information Management or other related healthcare field.
• Registered Health Information Technician (RHIT) or Certification in Healthcare Compliance (CHC) required.
• At least 3 years of experience in the field of health information management required. A combination of outpatient and inpatient settings preferred. Experience in health care compliance strongly suggested.
• Ability to work with all disciplines/areas of the healthcare field.
• Proficiency with MS Office and able to learn new software rapidly. Prior experience with EMR systems required.
• Knowledge and experience in managed care environment highly desirable.
• Attention to detail and accurate input skills required.
• Strong organizational and analytical skills with ability to prioritize work.
• Strong written and verbal communication skills; strong analytical, organizational and time management…