Human Resource Specialist​/Hr-Ses

HUMAN RESOURCE SPECIALIST/HR-SES -

Requisition No: 877437

Agency:
Department of Health

Working Title:

HUMAN RESOURCE SPECIALIST/HR-SES -

Applicants accepted only from employees currently employed in a State Personnel System position. Applicants will not be accepted from those employed outside of the State Personnel System.

• Completes all assigned payroll steps in FLHealth
  
  Desk-HR (FLHDHR). Inputs, approves, and acts upon all Personnel Action Request (PAR) forms for the region in People First (PF) for Career Service, Selected Exempt Service, Senior Management Service, and Other Personal Services employees. This includes review of appropriate payroll action, receipt of appropriate documents for the action, and ensuring that appropriate approval is obtained for the rate of pay and action, in accordance with rule and policy.
• Prepares required forms for beneficiary payments, retroactive payments, and flexible benefits payments.
• Calculates and processes on-demand payments and warrant and EFT cancellations through the online system using FLAIR (or other financial system).
• Coordinate People First corrections or updates as needed with service center and follow up.
• Calculate and prepare appropriate correspondence notifications for employees overpaid. Follow up to ensure timely receipt of reimbursements and deposits. Processes the deposit of over payment reimbursement. Submits uncollected debt to the Department of Financial Services for collections.
• Request reimbursement for vendor refund payments for all cancelled warrants containing post‑tax payroll deductions.
• Responsible for calculating and submitting to the Division of Retirement final salary certification for the past four months on an individual who is retiring.
• Prepares all required documentation for monetary settlement agreements.
• Provides training as assigned to various levels of staff on comprehensive human resource issues. These duties may require travel. Assists with developing and revising training material as needed.
• Completes special assignments and projects as assigned, including running reports as necessary or requested.
• Performs other duties as required.

• Has back‑up responsibility in the Leave and Attendance section including completing tasks within FLHDHR, reviewing pertinent documentation, communicating with employees and managers on timesheet issues, and providing applicable technical assistance.
• Audits and verifies leave balances for employees who require a leave audit or verification of leave balances. Makes leave adjustments in PF as appropriate.
• Inputs leave payments into PF.
• Verifies leave and attendance corrections and notifies office in a timely fashion upon completion or correction.
• Verifies prior state service for determining leave accrual rates.
• Provides technical assistance as needed to personnel staff on leave and attendance.

Knowledge of Florida Statutes, HR rules, policies and procedures and union contracts. Ability to communicate verbally and in writing. Ability to establish working relationships with providers, customers, and co‑workers.

Knowledge of computer systems including but not limited to Microsoft Outlook, Excel, Word, PowerPoint, People First, FLAIR and Impromptu.

Minimum Experience in processing Payroll, Leave and Attendance via People First. Experience with reading and interpreting state and federal laws and administrative rules. Experience servicing a large number of employees in an HR role.

Preferred 1–3 years of experience processing Payroll, Leave and Attendance via People First. Experience generating HR reports. Experience working in the FLAIR pyrl system. Experience in presenting HR‑related topics to large groups.

Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:
To be the Healthiest State in the Nation.

Values:
Innovation;
Collaboration;
Accountability;
Responsiveness;
Excellence.

Florida Department of Health – Bureau of Personnel & Human…