Payroll Administrator

We're currently hiring for a Payroll Administrator on behalf of one of our clients in Gulf Breeze, FL!

The Payroll Administrator manages full-cycle, multi-state payroll for a portfolio of properties in a high-volume, fast-paced environment. This role ensures accurate and compliant processing of wages, benefits, deductions, and taxes while maintaining precise payroll records and supporting both employees and leadership with timely information. The Payroll Associate contributes to process improvements, supports audits, and plays a key role in maintaining the integrity of payroll data across multiple locations.

• Process and manage full‑cycle, multi‑state payroll using designated payroll and timekeeping systems for approximately 13 properties with employee populations ranging from about 20 to 200 per site.
• Process biweekly payroll accurately and on time in a fast‑paced environment while meeting strict deadlines.
• Maintain and update employee payroll records, including exemptions, benefits, deductions, job changes, and transfers.
• Ensure accurate payroll processing, including regular wages, bonuses, garnishments, PTO accruals, and tax with holdings.
• Research, identify, and resolve payroll discrepancies and issues in a timely and professional manner.
• Oversee payroll compliance with federal, state, and local regulations, including preparation and support of 941 reporting and tax filings.
• Prepare and distribute payroll via direct deposit or check, ensuring accuracy and confidentiality.
• Generate and analyze payroll‑related reports on a weekly, monthly, quarterly, and year‑end basis, including earnings, taxes, benefits, and accruals.
• Support internal and external audits by providing accurate payroll data and documentation, ensuring data integrity.
• Respond to employee inquiries related to payroll and benefits, providing clear and timely communication and issue resolution.
• Maintain and update payroll systems to reflect employee changes such as wage adjustments, benefits updates, and PTO changes.
• Assist with system updates, including setup of new properties and closure of locations as applicable.
• Provide payroll support across multiple locations, currently supporting four properties with additional expansion underway.
• Utilize payroll systems such as Workday (preferred) and effectively adapt experience from systems like ADP or UKG.
• Assist with payroll tax activities as needed, contributing to accurate filings and compliance (preferred but not required).
• Contribute to continuous process improvements and operational efficiency within the payroll function.
• Demonstrate leadership and supervisory capabilities when coordinating tasks, supporting team members, and ensuring consistent payroll practices.
• Manage multiple priorities and deadlines while maintaining high accuracy and attention to detail.
• Perform additional payroll‑related duties and projects as assigned.

This is a Contract to Hire position based out of Gulf Breeze, FL.

The pay range for this position is $21.00 - $24.04/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Gulf Breeze, FL.

This position is anticipated to close on Jun 30, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.