Confidential HR​/Benefits Administrative Assistant II - Human Resources Department

Confidential HR/Benefits Administrative Assistant II

Human Resources Department – Indian River Educational Complex

• Flexibility to adjust work schedule to meet HR & Benefits deadlines, as needed.
• Minimum of a High School Diploma or GED; advanced college degree preferred.
• Three years of secretarial or administrative support experience, preferably in HR/Benefits.
• Experience with HR & Benefits functions such as benefits enrollment, employee record management, employee leaves and compliance with federal/state laws.
• Effective time management skills to coordinate workload to meet changing priorities, schedules and deadlines.
• Ability to handle a variety of benefit and insurance issues with tact and diplomacy in a confidential manner.
• Experience with Human Resource duties, Delaware Paid Family Medical Leave, short-term disability, worker's compensation, and personnel onboarding using state approved systems.
• Strong interpersonal skills to deal amicably and effectively with people in and outside of the district.
• Proficient computer skills including experience with Frontline, FSF, PHRST, Data Service Center or other district/state approved programs.
• Clean Criminal Background Check, TB test and Child Protection Registry clearance must be completed prior to start of employment.
• Completion of approved PHRST/FSF training within 90 days of employment.

• Cross‑train in all aspects of the HR/Benefits office to provide support when needed.
• Prepare benefit forms and assist new hires or existing staff with benefits enrollments.
• Update and maintain employee records for HR and Benefits.
• Answer a large volume of employee calls and emails regarding benefits questions in a timely and professional manner.
• Work closely with Payroll and HR staff to ensure a successful transition of new district employees and provide consistent support to existing staff.
• Support district employees from new hire onboarding through retirement.
• Serve as liaison between the District and other state agencies on benefits or employee leave.
• Maintain monthly life insurance report for full‑time staff.
• Manage the employee leave process:
  • Distribute leave packets for FMLA, PFML, parental leave and short‑term/long‑term leave.
  • Explain leave policy and requirements to staff.
  • Track required forms and calculate available time for each request.
  • Complete Hartford reports as needed.
  • Compile return‑to‑work documents and communicate return dates to administration.
• Manage the Donated Leave process:
  • Verify employee eligibility.
  • Coordinate with building and district administration.
  • Complete the transfer of time for the impacted employees.
• Worker's Compensation:
  • Collaborate with building admin and nursing staff once a claim has been submitted.
  • File all claims in a timely fashion.
  • Provide claim information to employees.
  • Coordinate communication between the district, the employee and the district’s worker's compensation representative.
• Other duties as assigned.

The job responsibilities above are intended to describe the general nature of the position and are not intended to be construed as an exhaustive list of job functions.

This position is not included in IREA due to the confidential nature of the HR job responsibilities and therefore is not subject to collective bargaining transfer policies.

Closes on Monday, June 29th at 4:00 PM.

Please direct inquiries to:

The Indian River School District reserves the right to extend or shorten the application and/or interview period, to modify job requirements, and to reject any or all application for reasonable cause.

The Indian River School District is an Equal Opportunity Employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law.