HR Specialist

HR Specialist (Part-Time) About the Role

The HR Specialist provides hands‑on execution and coordination across the employee lifecycle, supporting recruiting, onboarding, internship programs, benefits administration, payroll‑adjacent data review, and day‑to‑day HR mailbox response. Working under the guidance of the Director of People & Culture, this role partners closely with ADP, hiring managers, and new hires to keep multi‑state, multi‑entity HR operations accurate, timely, and compliant.

This is a flexible, part-time opportunity (25–29 hours per week) well suited to an experienced HR professional who wants meaningful work without a full‑time commitment. Hours can be arranged to fit a flexible weekly schedule.

• Coordinate recruiting efforts, including job postings, candidate communication, and interview scheduling.
• Prepare and support the distribution of internship offer letters.
• Set up internship compensation in HR/payroll systems and process compensation end dates upon completion.
• Manage end‑of‑internship logistics, including final paperwork, system deactivation, and offboarding.
• Collect and maintain internship completion documentation provided by the intern's supervisor.

• Manage Form I‑9 completion for all new hires, ensuring timely Section 1 and Section 2 processing.
• Create and manage E‑Verify cases, including timely resolution of tentative non confirmations.
• Maintain I‑9 and E‑Verify documentation in accordance with federal retention and storage guidelines.
• Track reverification deadlines for employees with limited work authorization and follow up proactively.
• Support I‑9 and E‑Verify audits and respond to documentation requests as needed.

• Manage onboarding logistics, documentation, and new hire setup across supported entities.
• Maintain accurate employee records and HR systems, including ADP and internal tracking tools.
• Support the distribution and collection of employee acknowledgements, including handbook and policy acknowledgements.

• Support employee updates throughout HR systems and payroll administration, including new hires, employee changes, terminations, and data review.
• Assist with benefits enrollment and eligibility changes.
• Escalate payroll and benefits issues and support follow‑up through resolution.

• Monitor and respond to HR mailbox inquiries; triage and route requests as appropriate.
• Ensure timely follow‑up on employee questions and elevate complex issues to the Director of People & Culture.

• Support HR reporting, including turnover, headcount, hiring activity, and compliance tracking.
• Track compliance requirements, including required postings, filings, and acknowledgement deadlines, and support audits.
• Assist with job description development and updates.

• 3–5 years of experience in HR, recruiting coordination, or administrative operations.
• Familiarity with HR systems such as ADP Workforce Now, or the ability to learn new systems quickly.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Clear, professional written communication skills for employee, candidate, and internal correspondence.
• Comfort working across multiple states and entities, with an understanding that processes may vary by jurisdiction.

• Experience supporting multiple entities or clients simultaneously within a shared services environment.

Applicants must be authorized to work in the United States.

We are currently unable to sponsor or take over sponsorship of an employment visa.

Pay Range: $25.00–$35.00 per hour

This is a part‑time position scheduled for approximately 25–29 hours per week and is not eligible for company‑sponsored medical, dental, vision, or other employer‑sponsored health and welfare benefit programs. Eligibility for the Company's 401(k) plan is subject to the terms of the plan and applicable eligibility requirements.

This position is part‑time and generally scheduled for 25–29 hours per week during…