Records Specialist

ADVERTISING

TITLE:

RECORDS SPECIALIST

This open competitive advertisement is for a Career Service position located at the Statewide Records Retention Center in Raiford, FL. This position reports to Central Office in Tallahassee, FL.

The purpose of the Records Specialist is to serve as the primary contact for managing and releasing inmate medical records, ensuring legal compliance with Department of Corrections regulations and federal and state laws, and coordinating responses to legal and law enforcement inquiries, subpoenas, and court orders.

This position is not a telework position and is required to report to the FDC office in the area it serves.

Requisition No: 883089

Agency:
Department of Corrections

Working Title:

RECORDS SPECIALIST

Pay Plan:
Career Service

Position Number:

Salary: $34,760.00 Annually

Posting Closing Date: 09/30/2026

• Acts as the main contact for sharing inmate medical information, always considering legal requirements.
• Locates, copies, and sends medical records for approved information releases.
• Handles phone inquiries from attorneys, law enforcement, and inmates’ families about medical records, following all regulations and laws.
• Logs and tracks all requests for information and checks forms for accuracy and proper signatures.
• Processes subpoenas and court orders by securing, copying, and sending records to legal authorities, and keeps detailed logs of these actions.

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Pension Plan (Traditional Retirement Pension Plan)
• Investment Plan (401(K)-Type Retirement Plan)
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must have five (5) years of experience using Microsoft Office programs
• Must have experience with HIPAA and or Freedom of Information Act (Public Records Request.

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at  Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to…