Litigation Legal Assistant

This position provides comprehensive legal administrative support within a fast-paced law firm environment, demonstrating professionalism, integrity, and excellence. The role requires strong knowledge of firm and practice-specific procedures, court rules, legal technology systems, and case management processes. Responsibilities include managing multiple projects, meeting deadlines, and communicating effectively with attorneys and staff.

• Handle case opening, conflicts checks, billing support, records, and coordination with firm departments.
• File pleadings in Federal and State courts in compliance with applicable rules and procedures.
• Draft and proofread correspondence, pleadings, and legal documents.
• Track expenses and process reimbursements and payments.
• Assist with billing processes, including time entry support, editing narratives, calendaring due dates, and invoice distribution.
• Schedule hearings and appointments in accordance with court requirements.
• Calculate and monitor deadlines to ensure timely filings.
• Maintain electronic and paper case files.
• Manage incoming and outgoing correspondence and communications.

• Minimum five years of Florida law firm experience as a Litigation Legal Assistant and/or Paralegal.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities under tight deadlines.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and experience with case management and billing systems; knowledge of iManage, Smart Time, Aderant, and Relativity preferred.

This is an in-office position requiring regular attendance and the ability to perform standard office tasks, including typing and document review.