Administrative Assistant Iii - Ses

administrative assistant iii - ses -  1 1

date: aug 26, 2026

requisition no:882594

agency: florida commission on human relations

working title: administrative assistant iii - ses -  1 1

this is a re-advertisement. Previous applicants do not need to re-apply.

our organization and mission:

the florida commission on human relations is the state agency charged with enforcing the state’s civil rights laws and serves as a resource on human relations for the people of florida. It is against florida law to discriminate on the bases of race, color, religion, sex, pregnancy, national origin, age, disability, marital status or familial status. The commission investigates complaints of discrimination in the areas of employment, housing, public accommodations, and state employee whistle-blower retaliation.

the commission is responsible for promoting fair treatment, equal opportunity, and mutual respect among members of all economic, social, racial, religious and ethnic groups and works to eliminate discrimination against groups and their members.

the work you will do:

this position performs highly responsible administrative work for the chief legal counsel. The incumbent in this position may have direct access to agency managerial employees and information of a confidential nature which has been determined to relate to either employer/employee relations, and other personnel issues, preparation/or impact as defined in section 447.203(4) & (5), f.s.

the difference you will make:

you will play an essential role in maintaining the integrity and organization of legal case records, coordinating communications between parties and attorneys, supporting rule and policy development, and assisting with matters involving confidential and sensitive personnel information. Through your attention to detail, professionalism, and ability to manage multiple priorities, you will contribute to the efficient operation of the agency’s legal services and support the agency’s mission of enforcing civil rights laws and promoting fair treatment in the workplace and public services.

how you will grow:

the florida commission on human relations is committed to cultivating professional growth, leadership development, and continuous learning for its employees. Training and development opportunities are designed to enhance expertise and support long-term career advancement in public service.

where you will work:

this is not a remote position.

pay:

$40,320.81 - $42,500.00

your specific responsibilities:

• prepares notices of hearings, notices of appearance, notices of taking depositions, subpoenas for production of documents and appearance of witnesses, routine legal actions and pleadings, and memoranda and correspondence associated therewith in final form based upon information obtained from the chief legal counsel or assigned attorney.
• maintains current records of all matters handled by the chief legal counsel. Records description of matter, persons involved, date received, description and date of developments affecting disposition thereof, date closed, and nature and extent of legal services rendered in connection therewith.
• assists attorneys in preparation of union mediation documents, correspondence related to union grievances, employee relations documents, and collective bargaining agreements.
• assists in reviewing/formulating policies relating to employees of the agency.
• reviews cases that have been placed in “norta review,” determines whether a norta is appropriate, and drafts the norta.
• drafts determinations under the supervision of a senior attorney.
• tracks and maintains the case status in actionstep by updating and maintaining documentation related to determinations.
• reviews and assigns incoming requests from complainants and respondents to attorneys.
• conducts research on whether new or amended rules are proper. Assists with editing rules drafted by attorneys.
• assists senior attorney(s) with preparing for presentations or trainings.
• assists housing and employment managers with case management.
• sends the initial e-mails to the parties when a whistle blower reinstatement review is being conducted by an attorney.

required knowledge, skills, and abilities:

• knowledg…