Event Operations Coordinator

Event Operations Coordinator

Tallahassee, FL

At Big Bend Hospice, every event tells a story—of compassion, remembrance, and community. As our Foundation Event Operations Coordinator, you won’t just plan events—you’ll help create meaningful experiences that support patients, families, and our mission.

You’ll be the operational heartbeat behind our events—working closely with the Director of Special Events and Communications to ensure every detail is seamless and impactful.

Your impact will include:

• Coordinating logistics for fundraising events, community programs, and donor experiences
• Managing timelines, workflows, and vendor partnerships to keep everything on track
• Collaborating with Marketing, Volunteers, and cross‑functional teams
• Tracking budgets, event performance, and post‑event reporting
• Supporting donor engagement, sponsorship fulfillment, and communications
• Helping create meaningful memorial and community outreach programs

• You thrive in fast‑paced environments and love juggling moving pieces
• You anticipate needs before they arise
• You care deeply about mission‑driven work
• You enjoy building relationships with donors, volunteers, and the community

• Mission‑driven work that truly changes lives
• Collaborative, purpose‑filled culture
• Opportunities to grow your event and nonprofit career
• Meaningful connections— with colleagues and community
• The chance to honor and support families during life’s most important moment

• Bachelor’s degree in Communications, PR, Business, or related field preferred (relative experience may be substituted for education on a year‑by‑year basis).
• 2+ years in event coordination with emphasis on project management, marketing, nonprofit, or related environment.
• Exceptional organizational and project management skills.
• Strong communication and interpersonal abilities.
• Detail‑driven with a proactive, problem‑solving mindset.
• Tech‑savvy (Microsoft Office + willingness to learn CRM/event tools).

Experience in nonprofit or healthcare environment.

• Must have valid driver’s license.
• Ability to lift up to 25 lbs and support on‑site event execution.
• Occasional evening/weekend events required.

If you’re passionate about creating meaningful moments and bringing communities together, we want to hear from you.