Surgical Coordinator Neurosurgery; Part Time

Job Summary

Assist Pediatric Neurosurgery Physician(s) and staff with daily coordination of patient care and access. Primarily responsible for supporting clinical practice staff with surgical scheduling.

• 2-4 years of physician/medical office experience
• 2-4 years of surgical scheduling experience
• Proficient in Microsoft Office:
  Word, Excel, Outlook

• Scans posting sheet to Same Day Surgery to schedule surgery. Prints surgical consents for all scheduled surgeries. Delivers all completed consents to Same Day Surgery.
• Compiles Neuro‑Radiology Patient list each Monday/Thursday.
• Schedules and posts surgeries in physician’s Outlook calendar.
• Distributes OR calendar daily as changes are made.
• Processes all surgical cases for physician practice, including insurance verification. Searches for ICD/CPT code when not provided. Obtains necessary authorization for all surgical procedures.
• Arranges and ensures all additional equipment and monitoring needs requested by physician are met.
• Coordinates surgeries with outside physicians. Coordinates prior hospital admissions if associated with surgical procedure as needed.
• Arranges and coordinates Gamma Knife surgical procedures in outside facilities.
• Posts all surgeries in the Pre‑Operative Surgical Scheduling Form for all departmental physicians.
• Schedules the needed CT for Visualase cases on the morning of surgery.
• Schedules all surgical patients for pre‑operative appointment, and scans surgical documentation into EMR.
• Schedules pre‑op and post‑op testing appointments when needed.
• Advises appropriate staff when patient starts in radiology, needs to be admitted the day before surgery, needs pre‑op on morning of surgery, etc.
• Arranges and coordinates lumbar procedure and requests authorization.
• Provides charts to ARNP nurse for orders.

• High school education or equivalent preferred.
• Able to relate cooperatively and constructively with clients and co‑workers.
• Ability to communicate verbally and in writing.
• Able to maintain confidentiality of sensitive information.
• Ability to follow detailed written or verbal instructions.

(EOE DFW)