Regulatory Specialist III

• Serve as Team Lead for the Board of Medicine and report to and assist the Program Operations Administrator
• Perform professional and regulatory activities for the Board of Medicine
• Conduct error reporting, train incoming team members, and execute quality control activities
• Review applications to determine eligibility for licensure
• Evaluate applicant qualifications and licensure criteria according to laws and rules
• Respond to telephonic and written inquiries concerning licensure requirements
• Maintain filing systems for applications, correspondence, requirements for other states, and general files
• Process applications for other unit professions as required
• Review and evaluate transcripts, degrees, and educational materials for certification and licensure eligibility
• Enter and maintain accurate data and upload documentation in electronic databases
• Respond via writing, online chat, and phone to inquiries about licensure status, deficiencies, requirements, statutes, rules, and technical issues
• Research educational materials, Florida Statutes, Board rules, and related items to assess accreditation standards
• Establish and maintain paper and electronic filing systems
• Prepare agenda materials for board and committee meetings and attend meetings when needed
• Summarize application files and supporting documentation for Board member review
• Train new employees and assist with office phone coverage
• Run daily reports to monitor efficiency and statutory deadlines
• Review team members’ work for accuracy

• Must be physically present in the office to effectively perform job duties and responsibilities
• Ability to communicate effectively and professionally in writing and verbally
• Ability to exercise independent judgment and initiative in carrying out assignments
• Ability to learn, understand, and apply Florida Statutes, rules, policies, and procedures for licensing
• Ability to plan, organize, and coordinate work activities to meet strict deadlines
• Ability to concentrate, provide great attention to detail, and maintain a pre-approved work schedule
• Ability to work independently and establish and maintain dependable, effective working relationships with others
• Ability to learn and utilize job‑specific software such as LEIDS and Axiom Pro
• Ability to use phones, fax machines, scanners, and copiers
• Knowledge and proficiency of Microsoft Office software and Windows-based computers
• Successful security background check and/or drug screening
• Direct deposit participation
• Ability to learn and communicate effectively, orally and in writing, in English
• Male applicants born on or after October 1, 1962, must be registered with the Selective Services System before their 26th birthday or have a Letter of Registration Exemption
• Must complete Form I‑9 and satisfy E‑Verify employment eligibility verification
• May be required to perform emergency duty before, during, and/or beyond normal work hours or days

Demonstrates expertise in regulatory activities and licensure processes, with strong capabilities in data management, quality control, and effective communication. Proficient in applying Florida Statutes and maintaining accurate filing systems to support the Board of Medicine's operations.

• Team Leadership
• Regulatory Compliance
• Data Management
• Quality Control
• Effective Communication

• Licensure Evaluation
• Error Reporting
• Application Processing
• Data Entry
• Quality Control Activities

• Attention to Detail
• Independent Judgment
• Organizational Skills
• Interpersonal Skills
• Initiative

• Successful Security Background Check
• Drug Screening
• Form I‑9 Completion
• E‑Verify Employment Eligibility

• Florida Statutes
• Board Rules
• Licensure Requirements
• Accreditation Standards
• Filing Systems

• LEIDS
• Axiom Pro
• Microsoft Office
• Windows-Based Computers
• Electronic Databases