Fleet Maintenance Foreman

POSITION SUMMARY

The Fleet Maintenance Coordinator is responsible for the overall coordination, oversight, and administration of the Town of Medley’s vehicle and equipment fleet. This includes both Police Department vehicles and equipment and all other Town-owned municipal vehicles, including a passenger bus. The position ensures fleet operational readiness, coordinates preventive maintenance and repairs through vendors, maintains electronic fleet records, monitors costs, and supports budget and capital planning for fleet operations.

This position is housed within the Police Department and reports through the Police Department chain of command. Approximately half of the role involves Police Department fleet responsibilities, and approximately half involves Town-wide fleet coordination.

This position is classified as non-exempt under the Fair Labor Standards Act (FLSA) and is a union, fulltime role requiring 37.5 hours per week.

• Coordinate maintenance, repair, and operational readiness of all law enforcement vehicles.
• Coordinate the installation, maintenance, and removal of specialized law enforcement vehicle equipment including emergency lighting, sirens, prisoner transport cages, mobile data terminals, in-car camera systems, radar units, and radio systems.
• Track and document law enforcement equipment assignments across vehicles during transfers, decommissioning, or upfitting.
• Monitor pursuit-rated vehicle condition and ensure maintenance is current per manufacturer specifications.
• Track take-home vehicle assignments, mileage, and condition.
• Coordinate manufacturer warranty claims for police-package vehicles.

• Coordinate maintenance and repair of all non-Police Department municipal vehicles and equipment, including public works vehicles, administrative vehicles, and specialized equipment.
• Operate the Town’s passenger bus as needed for scheduled routes, special events, and emergency transportation.
• Ensure the passenger bus is maintained, inspected, and compliant with all applicable federal and state requirements.

• Develop and maintain a preventive maintenance program with defined service intervals for all fleet assets.
• Coordinate vendor-performed maintenance and repairs; obtain quotes for major work; inspect and verify completed repairs before acceptance.
• Maintain accurate electronic records for all fleet assets including service history, repair costs, fuel consumption, mileage, warranty status, and registration and insurance dates.
• Monitor fleet fuel usage and report anomalies.
• Manage vehicle registration renewals, inspections, and insurance documentation.
• Maintain parts and supplies inventory; conduct periodic inventory counts.
• Document vehicle accidents and damage; coordinate repair estimates and insurance claims.
• Develop vehicle replacement recommendations based on age, mileage, condition, and total cost of ownership.
• Coordinate new vehicle upfitting from delivery through deployment.
• Maintain organized fleet records sufficient for audit and municipal accountability requirements.

• Prepare annual fleet maintenance and operations budget estimates; track expenditures against budget.
• Prepare vehicle and equipment specifications to support the Town’s procurement process.
• Maintain and update a vehicle replacement schedule to support capital budget planning.
• Identify cost-saving opportunities including cooperative purchasing and warranty recovery.

• High school diploma or GED.
• Three (3) years of experience in fleet maintenance, fleet coordination, automotive shop supervision, or closely related field.
• Valid Florida Driver’s License with a clean driving record.
• Florida Commercial Driver’s License (CDL) Class B or higher with Passenger (P) endorsement; or ability to obtain within 90 days of hire.
• Basic to moderate mechanical knowledge sufficient to evaluate repair quality, identify common mechanical issues, and communicate effectively with vendors and technicians.
• Proficiency with computers including data entry, spreadsheets, email, and electronic recordkeeping.
• Ability to pass a Level 2…